2026

Enforce 1-click login for external Shared Space participants

February 4, 2026

Admins can now require all external participants to use email verification when accessing Shared Spaces. This setting enforces 1-click login via a secure link sent to the buyer's email, removing the option to create or use static passwords.

By ensuring only verified recipients with active email access can view content, admins can mitigate risk and meet enterprise Multi-Factor Authentication (MFA) standards. The setting is disabled by default.

Learn how to configure global Shared Spaces settings.

Announcing the legacy Outlook add-in sunset 

Sunset coming August 2026

To ensure a more secure and high-performing experience, we’re sunsetting the legacy Outlook add-in. We recommend transitioning your users to the modern Outlook 365 add-in, which offers improved stability and a more seamless integration with Showpad. Review the sunset timeline and learn how to help your team make the switch.
 

Learn more about preparing for the Outlook legacy add-in sunset. 

Always include specific pages in document Shares

January 7, 2026

Admins can now ensure critical information is always part of the conversation. When the file permission ‘Pages can be separated’ is on, admins can use the ‘Always include specific pages’ option. This ensures that certain pages, such as legal disclaimers or cover sheets, are included whenever a document is shared.

This update helps sellers deliver compliant, complete content without risking missing context.

Learn how to ensure specific pages are always included in Shares.

Showpad for Outlook 365 and Gmail search enhancements

Januray 7, 2026 | Showpad for Outlook 365 and Gmail plugins

Updates to the Showpad for Outlook 365 and Gmail plugins now allow you to see recent search terms, filter results by tag and content type, and view previews while looking for content to include in your emails.

When sellers select content to add to Shared Spaces and Collections in the Web App, they’ll also now see recent searches and be able to filter results by tag and content type. 

Learn more about sharing with Outlook 365.

Read how to share via the Gmail plugin.

Just-in-time recommendations on the Homepage (Beta)

Januray 7, 2026 | Web App, Windows Desktop App

Admins can now add recommendation blocks to Custom Homepages to provide sellers with a personalized learning experience. These blocks suggest relevant files, Pages, Experiences, and Courses based on a user’s unique habits and recent sharing activity. By tailoring recommendations to individual actions, you can ensure every seller surfaces the most impactful training exactly when they need it.

The feature is available in open beta. You can share your feedback directly in the recommendation block in the Homepage Builder.

Find out how to add recommendation blocks to Custom Homepages.