Use and create basic filters to find specific files

All files uploaded to Showpad are stored in your files library. As your library grows, you may need to utilize the search functionality and filters to find specific files.

With filters, you can instantly find relevant files based on authors, file types, specific properties, tags, etc. You can also save pre-configured filters to reuse them easily and find content effortlessly. Filters are also useful for creating photo albums and configuring Smart Folders.

See how it looks

Key features

• Search to quickly find an asset
• Use filters to easily find relevant files
• Create filters based on different file information
• Save pre-configured filters and reuse them to effortlessly find content

You need this to succeed

The quick way

1. Navigate to your Files library.
2. Select the desired filters.
3. Save your pre-configured filters and reuse them.

Do this step by step

• Search for files
• Use filters to find content
• Save pre-configured filters and reuse them

---

Search for files

The search algorithm in the Admin App differs from the search in the Web App, and understanding how it works may help you find what you're looking for. 

Here are some key features of the Admin App's search functionality:

---

Use filters to find content

1. Go to the Libraries tab. Select the relevant Division in the top left menu if your organization uses them.
2. Navigate to All Files in the left menu.
3. Click View filters and select the filters you want to use. From here, you can also rearrange the filter order by clicking the dots to the right of the filter name and then dragging and dropping them in the desired order. Then, click Save.
4. Click on one of the filters and select the filter criteria. The list of displayed files is automatically updated. Keep adding filter properties as needed.
5. To clear selected filter criteria from one filter, click the X next to the filter title.
6. You can remove all filters by clicking Clear filters.

   Filter	Description
   Author	Select the authors to filter content by. If multiple authors are selected, the displayed list of content will include files with at least one of the chosen authors.
   Countries	Select the countries to filter content by. Select [No Countries] to view the assets where no countries are assigned. If multiple countries are selected, the displayed list of content will include files with at least one of the chosen countries.
   File types	Select the file types to filter content by. If multiple file types are selected, the displayed list of content will include files with at least one of the chosen file types.
   Languages	Select the languages to filter content by. Select [No Languages] to view the assets where no languages are assigned. If multiple languages are selected, the displayed list of content will include files with at least one of the chosen languages.
   Library	If your organization works with Divisions, select the Division library to filter content by. You can view files from all your Libraries, your currently selected Library, or other Libraries than the currently selected one.
   Properties	Select the properties to filter content by. If multiple properties are selected, the displayed list of content will include files with at least one of the chosen properties.
   Status	Select the file status to filter content by. Choose between active, processing, or failed files.
   Tags	Select the tags to filter content by. By default, Tags match ALL is selected. If you choose multiple tags, the content list will display only files that contain all selected tags. You can also choose other options in the dropdown: Tags match ANY: Displays files containing at least one of the selected tags. Tags match NONE: Exclude all files with any of the provided tags. Note: To create a filter that combines operators (ANY, ALL, NONE), use the Advanced filter option.

---

Save a pre-configured filter and reuse it

1. Follow the above guidelines to use filters.
2. To save your pre-configured filter, click Save filters and then Save as new filter.
3. Enter a Name of your filter and click Save filter.
4. To reuse your saved filter, click View filters, then click My saved filters.
5. Search for the relevant filter and select it.
6. Click Apply. The list of assets is automatically updated with the pre-configured saved filters.
7. To rename a saved filter, hover over it and click the pencil icon. Enter a new name for the filter and click Save filter.
8. To delete a saved filter, hover over it and click the trash icon. Click Delete filter on the pop-up to confirm.

---

If the basic filtering options are not sufficient, you can also use advanced filters. Learn more in this article.