Enable Showpad AI features

Note: This article is about the new beta Admin App, which is still in development. Changes may occur. Please provide feedback directly in the beta app.

Showpad provides AI features to deliver an intuitive, efficient, and personalized experience. These AI capabilities enhance the Showpad experience by providing smart recommendations, automating repetitive tasks, and offering insights that drive better decision-making. As an administrator, you can enable and configure these AI features to optimize both the Showpad user apps and the Admin App. By tailoring AI settings, you can ensure that your team benefits from enhanced productivity, streamlined workflows, and a more engaging user experience.

Note: We’re committed to providing you with high-quality, secure AI-generated content. See our Generative-AI FAQ to learn about the data privacy and quality controls we use with our AI features.

Key features

• Enable or disable AI features
• Allow access to AI features to all or select user groups
• Configure guidelines for filename suggestions
• Enable languages in the Localization Admin Settings for AI asset summary, AI tag translations, and AI video caption translations.

You need this to succeed

• The beta Admin App enabled
• Feature availability depends on your subscription package
• Showpad Ultimate package

Do this step by step

To enable and configure AI features, click the settings icon and select AI Settings from Admin Settings menu. These are the available AI features:

• AI Asset Summaries
• AI compliant filename
• AI video captions
• AI tag translations
• AI Page builder
• AI suggested descriptions
• AI keywords

AI Asset Summaries

Showpad AI can provide short summaries of assets for your users. When enabled, this feature displays an additional section in the asset details pane with an asset summary in the form of questions and answers.

Asset summaries support the languages you’ve selected in the Localization Admin Settings when users view assets in the Web App or Windows Desktop App. See how to generate AI Asset Summaries in the Asset Viewer.

1. To enable AI Asset Summaries, toggle the feature on. By default, this is disabled for all users.
2. Select if you wish to enable the feature for:
   • All: This will enable the feature for all users.
   • Selected: This will enable the feature for specific user groups. Check the user groups for which you want asset summaries enabled. Quickly find user groups by typing in the Select field.
3. Click Save.
4. Enable supported languages in the Localization Admin Settings. These languages will be available to translate asset summaries, tags, and video captions. 

Note: The asset summary will be translated into the user’s selected language and not the asset's content.

AI compliant filename

Showpad AI can recommend improved filenames for your assets that fit your established parameters. When enabled, you’ll be presented with a filename suggestion in the asset details pane. Learn how to view and apply suggested filenames.

1. To enable the AI compliant filename feature, toggle it on. The feature is disabled by default. Then click the feature name to view your options:
   • Unclear Filenames: Select if you’d like to use Showpad AI to detect unclear filenames.
   • Truncated Filenames: To prevent filenames from being truncated across different systems, check the box and set a character limit.
   • Separators: Check the box to add a separator between words in suggested filenames. Then, select your preferred separator from the dropdown menu.
   • Capitalization: Select if you’d like the first letter of each word capitalized in the suggested filenames.
   • Exclude special characters: Check the box to exclude any special characters in the suggested filenames. To make an exception for certain characters, list them.
   • Dates: To remove any existing dates and add a new date to all filename suggestions, check the box and select your preferred date format. This is the date the file was added to the library. Next, select if you’d like the date added to the beginning of the filename as a prefix or to the end as a suffix.
2. After establishing your settings, you can test the AI suggestions by entering a name in the File name example field. A suggested filename will appear below the field automatically.

   Note: If the Unclear Filenames rule is selected, the testing/preview is not expected to not work.

3. When you’re satisfied with the settings, click Save.

AI video captions

Showpad AI can add translated captions to the videos you upload to the Files library. When enabled, subtitles will be applied to newly uploaded videos in your selected languages. See how to adjust the available subtitles for individual videos in the Files library. When viewed on the Web App, users and prospects can select to watch videos with subtitles in their preferred language.

1. To enable AI video captions, toggle the feature on. By default, this is disabled for all users. Then click the feature name to view your options:
2. Select if you wish to enable the feature for:
   • All: This will enable the feature for all users.
   • Selected: This will enable the feature for specific user groups. Check the user groups for which you want AI video captions enabled. Quickly find user groups by typing in the Select field.
3. Click Save.
4. Enable supported languages in the Localization Admin Settings. These languages will be available to translate asset summaries, tags, and video captions. 

AI tag translation

Showpad AI can translate the tags and tag categories you use to organize your content. When enabled, the tag and tag category details pane will display translations in your selected languages. See how to toggle individual tag translations on or off. Users can view and search for tags and tag categories in their selected language on the Showpad Web App or Windows Desktop App.

1. To enable AI tag translations, toggle the feature on. By default, this is disabled for all users. Then click the feature name to view your options.
2. Select if you wish to enable the feature for:
   • All: This will enable the feature for all users.
   • Selected: This will enable the feature for specific user groups. Check the user groups for which you want AI tag translation enabled. If you have many groups, you can quickly find them by typing in the Select field.
3. Click Save.
4. Select Localization in Admin Settings and check the languages you want as available translations for tags, video captions, and asset summaries. 

AI Page Builder

Showpad AI can help you create Pages to share with your users and buyers. When enabled, you’ll have the option to follow AI prompts to help you create a new Page. Learn how to create a Page with the Showpad AI assistant.

1. To enable AI Page builder, toggle the feature on. By default, this is disabled for all users.

AI suggested description

Showpad AI can suggest descriptions based on the content of your assets. When enabled, a file description suggestion for newly uploaded files is available in the asset details pane in the Files library.  Learn how to view and apply suggested descriptions.

Asset descriptions are not visible when users share the file with prospects or customers. However, users can find it in the asset details pane when viewing content.

1. To enable AI suggested description, toggle the feature on. By default, this is disabled for all users.

AI keywords

Showpad AI can determine keywords to help you understand your files at a glance based on the content in your assets. When enabled, you’ll see a list of AI generated keywords in a newly uploaded asset’s details tab in the Files library. Keywords for photos, documents, videos, and audio are integrated into the metadata of your assets, enhancing their searchability.

1. To enable AI keywords, toggle the feature on. By default, this is disabled for all users.

Learn how to enable AI features on the current Online Platform.