Search and filter to find content

See how it works on iOS

See how it's done on iOS

When you search for content, Courses, Paths, and pitches on the iOS app, our search function shows results based on:

• Whether the word appears in the title
• Whether the word appears in the document and is a stemmed version of that word. We support multiple languages so words are appropriately matched to their language-specific stem
• Whether the word appears in the asset description
• Whether the word is part of the URL for URL assets
• Whether the word appears in the Course’s title, description, and sections within Courses
• Whether the text appears in the audio transcription of videos 

The order of the results is a combination of:

• Search terms in the title and in the body of the text itself.
• Search terms in the title.
• Search terms in the document’s body, Course, Path, and Pitch. And for this, items that have the search term more than others will show up first.

Our search functionality can match queries to assets even if they don't share the exact keywords. It uses a multilingual model to interpret the meaning of your request. This means you may see relevant search results that don't include your search term.

Showpad search starts with an autocomplete option that gives you suggestions as you type. If you want to search within any document (PDF, Office files), use the available filters.

Note: When using Showpad without a connection, the search option only looks for locally downloaded content on your device. In addition, searching for text in documents is not available offline. 

The quick way

1. Search for content and Coaching material by tapping the search icon on the Home or Coaching tab
2. Filter search results by tapping the advanced search icon on the search results page
3. Share content found in your search results by tapping the three dot menu next to a search result
4. Search for keywords inside documents by tapping the search icon while viewing a document with text.
5. Use Showpad AI-powered Answers in Search to type a question and receive an AI-generated answer based on content you have access to.

Do this step by step

Search for content and Coaching material

1. To search for content, tap the Search icon from the top menu bar, or in the side navigation.
2. To search for Courses, Paths, and Pitches, tap the search icon in the top-right corner while on the Coaching tab.
3. View search results.

Filter search results

1. You can filter the results based on certain parameters: content type, languages, or tags. 
2. Tap the corresponding filter, then select the file types, tags, and/or languages you want to display.
3. Tap Apply.

Share content found in your search results

After locating your desired content, you can share it with your prospects immediately.

1. Tap the three dot menu next to the content you want to share.
2. Select the desired method of sharing: Share via Email or Get a Link. You can also add the content to one or more Shared Spaces or Collections.
   • If you select Email, fill in the fields, choose your settings on the email message, and click Send. See detailed instructions on how to send an email Share.
   • If you select Get a Link, name the link, choose your setting, and copy the link to your desired messaging service. Learn more about generating a link to share your content.
   • To add the content to one or more Shared Space(s), select the Shared Space(s) and tap Add.
   • To add the content to one or more Collections(s), select the Collection(s) and tap Add.
   

Searching for keywords inside documents

Note: Searching for words within an Excel document on iOS is not supported.

1. Open a text document, tap the three dot menu, and select Search File.
2. Enter a keyword in the search field. If you want to search for multiple keywords, enter them in the search field separated by a space (no commas or other symbols). Tap Search.
   
3. The search results display all pages in the document that contain your keyword(s), along with the number of times it occurs. When using many keywords, you will see all pages where one of the keywords occurs. The keyword is also highlighted on the pages. Pages with your keyword(s) are outlined in yellow.
   

Type a question to use AI-powered Answers in Search

To quickly find answers, you can type a question in the search field and receive an AI-generated answer based on content in your Showpad instance. AI-powered Answers in Search supports the official Showpad languages, so you can type your question and receive answers in your desired language.

1. 1. Type a question in the search bar and tap the search icon.
   2. The AI-powered answer will be displayed above the search results. 
   3. Tap read more to view the full answer. 
   4. The sources that the answer was generated from are displayed. Tap any source to view the asset. 
   5. Tap Copy answer if you wish to copy and paste the response. 
   6. Tap the thumbs-up or thumbs-down icon to indicate if the answer was valuable.

See how it's done on Android

When you search for content, Courses, Paths, and pitches on the Android app, our search function shows results based on:

• Whether the word appears in the title
• Whether the word appears in the document and is a stemmed version of that word. We support multiple languages so words are appropriately matched to their language-specific stem
• Whether the word appears in the asset description
• Whether the word is part of the URL for URL assets
• Whether the word appears in the Course’s title, description, and sections within Courses
• Whether the text appears in the audio transcription of videos

The order of the results is a combination of:

• Search terms in the title and in the body of the text itself.
• Search terms in the title.
• Search terms in the document’s body, Course, Path, and Pitch. And for this, items that have the search term more than others will show up first.

Our search functionality can match queries to assets even if they don't share the exact keywords. It uses a multilingual model to interpret the meaning of your request. This means you may see relevant search results that don't include your search term.

Showpad search starts with an autocomplete option that gives you suggestions as you type. If you want to search within any document (PDF, Office files), use the available filters.

Note: When using Showpad without a connection, the search option only looks for content already downloaded locally on your device. In addition, searching for text in documents is not available offline. 

The quick way

1. Search for content and Coaching material by tapping the search icon on the Home or Coaching tab
2. Filter and sort search results by tapping the advanced search icon on the search results page
3. Share content found in your search results by tapping the three dot menu next to a search result
4. Search for keywords inside documents by tapping the search icon while viewing a document with text.

Do this step by step

Search for content and Coaching material

1. To start a search, tap the search icon on the Home tab.
   
2. To search for Courses, Paths, and Pitches, tap the search icon in the top-right corner while on the Coaching tab.
3. View search results.
   • The search term is highlighted.
   • The date when the content was uploaded is listed under the filename.
   

Filter and sort search results

1. Tap the advanced search icon in the upper right to sort or filter the search results.
2. To sort results by Relevance, Newest, or Oldest, choose Sorting from the advanced search menu. Select your preferred sorting method and tap OK. 
3. You can filter the results based on certain parameters: search type, content type, tag, or language.
   • To ensure your search results only include the exact phrases you searched for, select Search type, check Exact phrases, and tap OK.
   • To filter by content type, tap Filter by type and then check the type of assets you're searching for. You can select multiple filter types.
   • To narrow your results to specific tags, select Filter by tag. You can select multiple tags to search for documents with at least one of the selected tags.
   • To show content only in one or more assigned languages, select Filter by language. Check all the languages that you want. The language filter is available when assets relevant to your search have been assigned a locale language property.

Share content found in your search results

After you search for an asset, you can immediately share it or add it to a Collection directly from the search results.

1. Tap the three dot menu next to the content you want to share.
2. Tap Share to select your desired sharing method:  Email or Get a Link. 
   • If you select Email, fill in the fields, choose your settings on the email message, and tap Send. See detailed instructions on how to send an email Share.
   • If you select Get a Link, name the link, choose your setting, and copy the link to your desired messaging service. Learn more about generating a link to share your content.
3. Tap Add to Collection to select a Collection to add the content to.

Search for keywords inside documents

1. Open a text document and tap the search icon on the top right of the page.
2. You can search for one keyword or use an exact matching phrase. 
   
3. The keyword or phrase you're looking for will be highlighted.
   

See how it works on the Windows Desktop App

See how it's done on the Windows Desktop App

When you search for content, Courses, Paths, and pitches on the Windows Desktop app, our search function shows results based on:

• Whether the word appears in the title
• Whether the word appears in the document or is a stemmed version of that word. We support multiple languages so words are appropriately matched to their language-specific stem
• Whether the word appears in the asset description
• Whether the word is part of the URL for URL assets
• Whether the word appears in the Course’s title, description, and sections within Courses
• Whether the text appears in the audio transcription of videos

The order of the results is a combination of:

• Search terms in the title and in the body of the text itself.
• Search terms in the title.
• Search terms in the document’s body, Course, Path, and Pitch. And for this, items that have the search term more than others will show up first.

Our search functionality can match queries to assets even if they don't share the exact keywords. It uses a multilingual model to interpret the meaning of your request. This means you may see relevant search results that don't include your search term.

Note: When searching for content while offline, your experience may be impacted. Offline search is limited to the local database. Showpad does not search in the content of the assets but will match with the title, file type, or tag.

The quick way

1. Search for content and Coaching material by typing in the search bar
2. Filter search results by selecting filters on the search results page
3. Share content found in your search results by clicking the three dot menu next to a search result
4. Search for keywords inside documents by clicking the search icon while viewing a document with text.
5. Use AI-powered Answers in Search to ask questions and get answers.

Do this step by step

Search for content and Coaching material

1. Use the search bar at the top of the Home tab. While on the Content, Coaching, Shares, or My Team tab, click the search icon in the top right to open the search field.
2. To search only within Coaching or Content, select All to the left of the search bar and select your desired category. When searching from the homepage, it will automatically default to All. If you are already in Coaching or Content, your search will default to whichever side of Showpad you view.
3. Showpad search suggests content as you type. You can select an asset from here or continue to the full search results by hitting enter or clicking the magnifying glass.
4. View the search results.
   • If the search term is found in the text of an asset or video transcript, we highlight it within the context in which it appears.
   • Next to the content or coaching type, you can see the Experiences or Paths where the asset can be found.
   • You can view engagement stats on how often an asset has been viewed and shared.
   

Filter search results

You can filter the results by content type, language, tag, and tag category. If a related tag is detected from your search, it will be suggested as a filter. The number of assets related to each type, language, or tag is to the right.

• Type: Select one or more content types from the Content menu. This way, you will see search results only for the types you pick, such as Document. Select one or more coaching types from the Coaching menu. This will narrow your search results by the particular types, such as Pitch.
• Language: Select one or more languages to show content only in that assigned language. The language filter is available when assets relevant to your search have been assigned a locale language property. Your admin can use the locale function to categorize assets and Experiences.
• Tags: To display assets with one or more tags, select multiple tags within the same category. To only show assets with all selected tags, pick the tags from many categories.

You can sort the results based on Relevance or how recently they were uploaded to Showpad.

Choose between Compact or Comfortable View using the dropdown menu to the top right of the search results. You can display larger thumbnails with fewer search results in the screen space or smaller ones with more search results in the screen space.

The filters provided in content search extend to browsing a Classic Experience. Learn more about filtering content within an Experience.

Share content found in your search results

After locating your desired content, you can share it with your prospects immediately.

1. Click the three dot menu next to the content you want to share.
2. Select the desired method of sharing: share via Email or Get a Link. You can also add the content to one or more Shared Spaces or Collections.
   • If you select Email, fill in the fields, choose your settings on the email message, and click Send. See detailed instructions on how to send an email Share.
   • If you select Get a Link, name the link, choose your setting, and copy the link to your desired messaging service. Learn more about generating a link to share your content.
   • To add the content to one or more Shared Space(s), select the Shared Space(s) and tap Add.
   • To add the content to one or more Collections(s), select the Collection(s) and tap Add.

Searching for keywords inside documents

If the asset contains enough detectable text, you will see a magnifying glass icon in the upper right corner.

1. Open a text document and click the magnifying glass to open a search field.
2. Enter a keyword and hit enter on your keyboard.
3. Pages with your keyword(s) are outlined in yellow. The keyword is highlighted on the pages. Use the arrows on the search field to jump forward and back between multiple uses of the same word to locate key topics quickly.
   

To quickly find answers, you can type a question in the search field and receive an AI-generated answer based on content in your Showpad instance. AI-powered Answers in Search supports the official Showpad languages, so you can type your question and receive answers in your desired language.

1. Type a question in the search bar and click the search icon. 
2. The AI-powered answer will be displayed above the search results.
3. Click read more to view the full answer. 
4. The sources that the answer was generated from are displayed. Click any source to view the asset. 
5. Click Copy answer if you wish to copy and paste the response. 
6. Click the thumbs-up or thumbs-down icon to indicate if the answer was valuable.