Edit published Courses with the Course Builder

Once you've published a Course, you have the flexibility to edit some aspects of it. To keep reporting and data intact, some settings and PitchIQs are off-limits once the Course is published.

The ability to edit Course lessons and tests can help refine content based on feedback from managers and users, enhancing your sellers' enablement.

Below, you’ll find out what you can edit after a Course is published. Be sure to save your work anytime you change your published Course.

Note: Users will be notified when a new Course is created but not when a Course is edited. The completion status for users who have already completed the Course doesn't change, and any newly added lesson is marked as completed.

See how it looks

Key features

• Edit Course elements
• Edit an existing test
• Add new sections to Courses
• Assign new users
• Maintain Course integrity

You need this to succeed

Do this step by step

1. To edit a Course after publication or assign new users, navigate to the Libraries tab.
2. In the left side menu,  select All Courses in the Courses section.
3. Click on the Course you wish to edit.
4. In the details panel, click Edit Course.

Note: If you try to edit an aspect of a Course that cannot be changed after publication, the option will be greyed out. A message will also appear when you hover over these sections to let you know a feature cannot be changed. For example, when you can't add new modules to a Course once a Course is published.

Select a Course element to see what can be updated.

• Course Information
• Lessons
• Test
• Survey
• PitchIQ
• Assign new users
• Archive Courses

Course Information

In the Course Builder, Course information section, you have the flexibility to edit the following aspects after the Course has been published:

• Course Title
• Description
• Course Image
• Course Owner
• Prerequisite
• Curriculum
• Competencies
• Tags

Note: You cannot edit a SCORM Course.

For the Course structure, you can add or delete sections and lessons. However, once a Course is published, you cannot delete or add a test, survey, or PitchIQ module.

Remember to click Save after making any edits to your published Course.

Lessons

For lesson modules, you can edit the following once a Course is published:

• Edit the permissions for lesson content
  • Time to completion
  • Option to allow annotations on lesson documents
  • Option to allow downloading of lesson assets
• Edit lesson content
• Edit, add, or remove lessons and sections

Remember to click Save after making any edits to your published Course.

Test

After a test is published, you can make changes to it later. The following elements can be edited:

• Change the question text
• Edit the text of answer choices
• Change the answer explanation
• Add another answer choice
• Add or remove a question image
• Reorder the answer options
• Add new questions
• Remove questions
• Change which answer is correct
• Upload a new CSV

In the Test Settings panel, you can update and add the following:

• Time to completion
• Passing score
• Skip Course if passed
• Require passing score to pass the Course
• Require passing score if it's a prerequisite
• Set test attempt limit and number of attempts
• Retake only incorrect responses
• Set test limit and number of attempts
• Set test time limit
• Randomize question order
• Lock test until the user completes all previous modules
• Award certification and certification details
• Assigned reviewers and due date for Short Answers

To update a test, click the module and update the question type and values.

To add an additional question, click the Add Question button.

Note: If you uncheck the setting Skip Course if passed, learners who have already passed the test and skipped the Course will not be required to retake it. To have a learner re-complete the Course, reset the test via the My Team hub.

Note: Changes made to a test will only be reflected on assignments with an incomplete test.

Note: If the updated Test is published while a user undertakes it, they will be informed about it as soon as they proceed to the next question. They will be asked to restart the test.

To see the results of previous test versions, navigate to the My Team hub on the Web App, and select Assignments. Choose the relevant Course, then click Question Breakdown. Select the Test version filtering option, then choose the version you want to review.

Remember to click Save after making any edits to your published Course.

Survey

Once a Course with a Survey module has been published, you can still edit the following:

• Time to completion
• Set survey time limit
• Randomize question delivery
• Lock survey until user completes all previous modules
• Award certification and certification details

Remember to click Save after making any edits to your published Course.

PitchIQ

Once a Course with a PitchIQ module has been published, you can still edit the following:

• PitchIQ Goal
• Time to completion
• Target time
• Passing score
• Require passing score to pass Course
• PitchIQ review panel (add or remove reviewers)
• Due dates for reviews
• Reviews that count toward the official score
• Make pitches visible on leaderboards, social page, and search results

You cannot edit the following settings on a published PitchIQ:

• Pitch type
• PitchIQ Metrics
• Show visible pitches across groups
• Passing score

Remember to click Save after making any edits to your published Course.

Assign New Users

You can assign new users to a Course after it's published. Within the Assign tab of the Course Builder, add groups or individual users.

• To add user groups by clicking Groups and then Add Group Assignment. Click Save to assign new user groups to the published Course.
• To add individual users by clicking Users, then Add User Assignment. New individual users will automatically be assigned to the published Course.

Learn more about assigning and unassigning users to Courses.

Archive Courses

You can choose to Archive Courses in the Courses Library if they are not currently part of an Active Path. Archiving removes the published status but keeps the Course in your archives. Deleting a Course from the archives completely removes it from your Showpad instance. Archived and deleted Courses no longer appear in reporting.

1. In the Courses library, click on the Course you want to archive. 
2. Click the archive icon on top of the Couse details panel.
3. The Course is moved to the Archived library.
4. Click Archived under Courses in the left side menu to view the Course. From here, you can click the publish icon on top of the Course details panel to publish the archived Course.