Export a list of files Updated April 30, 2025 20:27 In Showpad's Admin App, you can export a list of the files in your library along with their properties. This includes details such as the ID, filename, size, expiry date, tags, the Experiences where they're used, security permissions, likes, and the slug you can use for asset linking. You can export all files or only the results from a filtered search to a CSV or XLSX file. This allows you to review the content, create a visual overview, or import the data into other tools. Tip: You can download an example CSV at the bottom of this article. See how it looks Key features Export Files library data to a CSV or XLSX file Use filters to export a specific list of files Create a custom visual overview of your content Import the CSV or XLSX into other tools Use the slug information to create an App-Link You need this to succeed Plan: eOS Expert, eOS Advanced, eOS Professional Previous plan: Showpad Content Essential or higher Permissions: Administrator, Promoted Member with Content permission The quick way Access the Files library If desired, choose a filter to populate the assets you wish to export Click the three dot menu at the bottom-right of the screen Select Export to XLSX, or Export to CSV Do this step by step Click Libraries in the top menu of the Admin App. Select the relevant Library/Division. Select the files you wish to export to a list. Filtered search: Apply basic or advanced filters to narrow down the files you want to export. All files: Ensure that no filters are applied to export the entire library. All files will be downloaded by default. Initiate the export by clicking the three dot menu at the bottom-right of the screen. Select Export to CSV or Export to XLSX. Note that the list will always contain all of your selected files, regardless of how many are displayed on the screen. A dialog box displaying the number of files you are exporting will appear. Click the Export button to continue. A processing indicator will appear while the export is being prepared. Once processing is complete, click Download to save the files to your device. Note: The export will include all files that match your current selection, even if not all are visible on the screen. To confirm the exact number of selected files, refer to the selection count displayed at the top of the page. Field information The exported file contains the following columns, providing detailed information about each file. Note: Dates are in ISO8601 format. For example, 2021-09-16T07:50:17Z. Field Description id The unique identifier of the file. asset name The name of the file. checksum The checksum of the file's binary content. origin type Indicates where the file was added from (e.g., 'local' if uploaded to Showpad, or 'Gdrive' if synced using cloud storage). description A description of the file. url The URL if it's a URL file. original file size The original size of the file before processing. last upload The last time a new version was uploaded. expiry date The date when the file expires. tags A list of tags associated with the file. used in experiences Indicates in which Experiences the file is used. global Indicates whether the file is Global or not. can be annotated Specifies if the file can be annotated. hide in kiosk mode Indicates if the file is visible in Kiosk Mode. can be shared Specifies if the file can be shared. likes The number of times the file has been liked. slug Provides the slug for creating an App-Link. comments Shows the number of comments. added The date the file was uploaded. release date The date the file became available. archived date (Empty column; files in the Trash are not exported.) countries Displays locale/country settings. languages Displays locale/language settings. authors Shows the original author. external id Shows a secondary identifier for the file, if provided. last updated The last time any metadata was updated. can be downloaded Indicates if the file can be downloaded in general. can be downloaded internally Specifies if the file can be downloaded by your organization's users. restrict internal download to pdf Indicates if the file can only be downloaded internally as a PDF. can be downloaded externally Specifies if the file can be downloaded by buyers. restrict external download to pdf Indicates if the file can only be downloaded externally as a PDF. pages can be separated Indicates if multi-page files can have pages shared separately. page groups are enforced Indicates if multi-page files are forced to be shared together. Download an example CSV here: example-showpad-asset-export.csv 3 KB Download Related articles Download Course content Exporting a list of assets See where a file is used Interact with buyers in Shared Spaces Discover preferred content with Content Reports