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    Export a list of files

    • Updated

    In Showpad's Admin App, you can export a list of the files in your library along with their properties. This includes details such as the ID, filename, size, expiry date, tags, the Experiences where they're used, security permissions, likes, and the slug you can use for asset linking.

    You can export all files or only the results from a filtered search to a CSV or XLSX file. This allows you to review the content, create a visual overview, or import the data into other tools.

    Tip: You can download an example CSV at the bottom of this article.

    See how it looks

    export_data.png

    Key features

    • Export Files library data to a CSV or XLSX file
    • Use filters to export a specific list of files
    • Create a custom visual overview of your content
    • Import the CSV or XLSX into other tools
    • Use the slug information to create an App-Link

    You need this to succeed

    Plan: eOS Expert, eOS Advanced, eOS Professional
    Legacy plan: Showpad Content Essential or higher
    Permissions: Administrator, Promoted Member with Content permission

    The quick way

    1. Access the Files library
    2. If desired, choose a filter to populate the assets you wish to export
    3. Click the three dot menu at the bottom-right of the screen
    4. Select Export to XLSX, or Export to CSV

    Do this step by step

    1. Click Libraries in the top menu of the Admin App.
    2. Select the relevant Library/Division.
    3. Select the files you wish to export to a list.
      • Filtered search: Apply basic or advanced filters to narrow down the files you want to export.
      • All files: Ensure that no filters are applied to export the entire library. All files will be downloaded by default.
    4. Initiate the export by clicking the three dot menu at the bottom-right of the screen.
    5. Select Export to CSV or Export to XLSX. Note that the list will always contain all of your selected files, regardless of how many are displayed on the screen.
    6. A dialog box displaying the number of files you are exporting will appear. Click the Export button to continue.
    7. A processing indicator will appear while the export is being prepared.
    8. Once processing is complete, click Download to save the files to your device.

    Note: The export will include all files that match your current selection, even if not all are visible on the screen. To confirm the exact number of selected files, refer to the selection count displayed at the top of the page.

    Field information 

    The exported file contains the following columns, providing detailed information about each file.

    Note: Dates are in ISO8601 format. For example, 2021-09-16T07:50:17Z.

    FieldDescription
    idThe unique identifier of the file.
    asset name The name of the file. 
    checksumThe checksum of the file's binary content.
    origin typeIndicates where the file was added from (e.g., 'local' if uploaded to Showpad, or 'Gdrive' if synced using cloud storage).
    description A description of the file.
    urlThe URL if it's a URL file.
    original file sizeThe original size of the file before processing.
    last upload The last time a new version was uploaded.
    expiry dateThe date when the file expires.
    tagsA list of tags associated with the file.
    used in experiencesIndicates in which Experiences the file is used.
    globalIndicates whether the file is Global or not.
    can be annotatedSpecifies if the file can be annotated.

    hide in kiosk mode

     

    		Indicates if the file is visible in Kiosk Mode.
    can be sharedSpecifies if the file can be shared.
    likesThe number of times the file has been liked.
    slugProvides the slug for creating an App-Link.
    commentsShows the number of comments.
    addedThe date the file was uploaded.
    release dateThe date the file became available.
    archived date(Empty column; files in the Trash are not exported.)
    countriesDisplays locale/country settings.
    languagesDisplays locale/language settings.
    authorsShows the original author.
    external idShows a secondary identifier for the file, if provided.
    last updatedThe last time any metadata was updated.
    can be downloadedIndicates if the file can be downloaded in general.
    can be downloaded internallySpecifies if the file can be downloaded by your organization's users.
    restrict internal download to pdfIndicates if the file can only be downloaded internally as a PDF.
    can be downloaded externallySpecifies if the file can be downloaded by buyers.
    restrict external download to pdfIndicates if the file can only be downloaded externally as a PDF.
    pages can be separatedIndicates if multi-page files can have pages shared separately.

    page groups are enforced

     

    		Indicates if multi-page files are forced to be shared together.

    Download an example CSV here:

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