Assign users and user groups to an Experience

Note: This article is about the new beta Admin App, which is still in development. Changes may occur. Please provide feedback directly in the beta app.

Showpad Experiences allow you to organize your content and distribute it to your users and user groups.

To enable users and user groups to access the content in an Experience, you must assign them to the specific Experience. You can assign users and user groups to Experiences in the Experience library via the Experience details panel. As a best practice, it's easier to assign a group to an Experience versus each individual user you wish to grant access to. However, it can also be useful to assign individual users in occasional, unique scenarios.

Note: If you're using Libraries/Divisions and want to assign a user group to an Experience, you must first assign the user group to the correct Library/Division. Learn more about controlling access to Libraries/Divisions with user groups.

See how it looks

Key features

• Assign users and user groups in the Experience details panel
• Grant or deny Experience access to user and user groups

You need this to succeed

• The beta Admin App enabled
• Remove users and user groups
• Administrator access or be a Promoted Member user with Manage Experiences permission
• An existing Experience

The quick way

1. Assign users and user groups
2. Remove users and user groups
3. Assign or remove users and user groups to or from a Classic Experience
4. Manage Announcements for assignment/unassignment of Experiences

Do this step by step

Assign users and user groups to an Experience

1. Navigate to the Libraries tab.
2. If your organization uses multiple Libraries, select the desired Library from the top-left dropdown menu.
3. Select Experiences from the left-side menu.
4. Click on an Experience you want to grant users access to.
5. In the Experience details panel, click the pencil icon in the User access section.
6. Click in the Assigned user group(s) field, then search for and select the user groups you want to assign to the Experience. The total number of selected groups is listed in the field. You can review the group names listed below.
7. You can also click in the Assigned individual user(s) field to search for and select individual users. The total number of selected individual users is listed in the field. You can review the user names listed below.
8. Click Save changes when done.

Remove users and user groups from an Experience

1. Click on an Experience in the Experience library.
2. From the Experience details panel, click the pencil icon in the User access section.
3. To remove specific user groups, click in the Assigned user group(s) field and uncheck the groups. You can also click the X next to each listed group below the field.
   • To unassign all groups from the Experience, click the X next to the total number of user groups.
4. To remove individual users, click in the Assigned individual user(s) field and uncheck the users. You can also click the X next to each listed user below the field.
   • To unassign all individual users from the Experience, click the X next to the total number of users.
5. Click Save changes when done.

Assign or remove users and user groups to or from a Classic Experience

1. Click on a Classic Experience in the Experiences library.
2. From the Experience details panel, click Open Experience Builder.
3. Click Users. The number reflects the amount of active users assigned to the Experience.
4. From the drop-down menu, enter the name of the user or user group you want to assign to the Experience and click Add.
5. To remove a user or user group click the X next to the name of the user or group listed under the search field.

Manage Announcements for assignment/unassignment of Experiences

1. Click the gear icon to open Admin Settings.
2. Select Messaging from the left menu and go to the Announcements section.
3. Check the box next to Automatically send an announcement on Experience (un)assignment to send an Announcement to your users whenever an Experience is assigned or unassigned. If the box is already checked, you can uncheck it to turn off the automatic Announcements.
4. At the bottom of the Messaging section and click Save.

Learn how to assign users and user groups to Experiences on the current Online Platform.