Using the search functionality Updated November 07, 2023 08:00 If you’re looking for specific content or coaching materials in Showpad, you can rely on the search functionality to help you out. It features an array of filters designed to quickly narrow down search results to what is suitable for you. In this article, you can find out how the search option works in the Showpad app of your preferred platform. Note: Searching for Courses, Paths, and Pitches is currently supported on Showpad's Web app, Windows Desktop app, and the iOS app. See how it works Key features Find the content you want using the following recommendations: Search for text inside documents on iOS, Android, Windows Desktop, and our Web app. The search engine looks at the specific order of words Filter your results based on asset tags provided by your admin Using uppercase or lowercase doesn't influence search results Search does not take synonyms into consideration Search for videos on iOS, Showpad's Web app, and the Windows Desktop app is based on automatic audio transcription You need this to succeed Content available in your Showpad app A web browser or the Showpad app installed on one of these devices Choose your success platform iOS Android Windows Desktop Web App See how it's done on iOS With the search function on iOS, we give you the ability to find the correct matching assets based on: whether the word appears in the title whether the word appears in the document and is a stemmed version of that word whether the word appears in the asset description whether the word is part of the URL for URL assets whether the text appears in the audio transcription of videos under one hour Note: We support multiple languages, and words are appropriately matched to their language-specific stem, however for the video search functionality, please be aware this is currently only supported in English. Importantly, our Showpad search will try to spell correctly any words. If you enter "select prmeium package", our engine will automatically offer to correct that to "select premium package".We also highlight the search terms and the context in which they appear in your text, so when you are looking for exactly that quote you need during your meeting, we don't just highlight the search word in the text, but we expose the sentence (the context). You don't have to open the document to state that quote. Showpad search starts with an autocomplete option that gives you suggestions as you type. If you want to search within any document (PDF, Office files), click the Advanced Search icon. Note: When using Showpad without a connection, the search option only looks for content that was already downloaded locally on your device. Searching for text in files is also not available offline. You can find the search option in the top-right corner of the app. When you're in the Home tab, search results will return results specifically for experience content. When you're in the Coaching part of the app, search results will return Courses, Paths, and Pitches. Searching keywords to find content Tap the search icon on the top-right of the Present screen or when browsing one of your Experiences. The search screen opens, and you can start typing to search for specific content. A search history is visible to quickly access previous searches. Type a keyword. Your search results appear dynamically as you start typing. We give suggestions if spelling errors occur. We also look for the search term inside files, including video transcriptions. Note: If the audio does not meet a certain threshold of quality, it will not be transcribed and, therefore, not searchable. Share the results immediately via a link, email, or add them to a Collection. Using Advanced Search to look for specific content With Advanced Search, you can add filters and search for titles, exact phrases, or the type of content. Note: Advanced Search is available when searching in the Experiences tab. Tap the Advanced Search icon. Searching with the Titles-Only filter will not show results found inside your documents. Only the titles of documents will be visible in the results. The Exact Phrase filter searches for exact phrases in titles and in the text of your documents. You can select the file types you would like to display by tapping one or more file types. If you want to filter based on tags, tap the available tag(s). You can select multiple tags to search for documents that have at least one of the selected tags. Searching for words inside documents Note: Searching for words within an Excel document on iOS is not supported. To perform a search to find keywords inside documents, follow the steps described below. Open the document in which you want to perform your search. Tap the three dots and select Search File. Enter a keyword in the search field. If you want to search for multiple keywords, enter them in the search field separated by a space (no commas or other symbols). Tap Search. The search result list will display all pages in the document that contains your keyword(s), along with the number of times it was found. When using multiple keywords, you will see all pages where one of the keywords was found. The keyword is also highlighted on the result pages, and pages that contain your keyword(s) are outlined in yellow. See how it's done on Android With the search function on our Android app, we give you the ability to find the correct matching documents based on: whether the word appears in the title whether the word appears in the document and is a stemmed version of that word. We support multiple languages so words are appropriately matched to their language-specific stem whether the word appears in the asset description Importantly, our Showpad search will try to spell any words correctly. If you enter "select premium package", our engine will automatically offer to correct that to "select premium package".We also highlight the search terms and the context in which they appear in your text, so when you are looking for exactly that quote you need during your meeting, we don't just highlight the search word in the text, but we expose the sentence (the context). You don't even have to open the document to state that quote. The algorithm the search uses to surface documents higher than others in the search results list works as follows. The order of the results will be: Documents that have the search terms in the title and in the body of the text itself. Documents that have the search term in the title. Documents that have the search term in just the body of the document. And for this, documents that have the search term more than others will show up first. Note: When using Showpad without a connection, the search option only looks for content that was already downloaded locally on your device. In addition, searching for text in documents is not available offline. Currently, search in video is only supported in English. Searching for files To start a search, tap the Search icon on the Home tab. The search will look for your keyword in file names, folder names, tags, and Experience names, as well as text within documents and videos. Note: If the audio does not meet a certain quality threshold, it will not be transcribed and, therefore, not searchable. You can filter the results based on certain file specifications: type, tag, or file type. Select the type of document you'd like to see by checking off the type of assets you're searching for. You can select multiple filter types. Filter your results based on (multiple) tags. After you search for an asset, you can immediately share it or add it to a Collection directly from the search results by clicking the three dots next to the asset. Searching for keywords inside documents Open a text document and tap the three dots on the top right of the page. You can search for one keyword or use an exact matching phrase. The keyword or phrase you're looking for will be highlighted. See how it's done on the Windows Desktop app With the search function on our Windows Desktop app, we give you the ability to find the correct matching content, Courses, Paths, and Pitches based on: whether the word appears in the title whether the word appears in the document and is a stemmed version of that word. We support multiple languages so words are appropriately matched to their language-specific stem whether the word appears in the asset description whether the word appears in the Course’s title, description, and sections within Courses whether the word is part of the URL for URL assets whether the text appears in the audio transcription of videos under one hour You will also have the option to pre-check boxes of criteria on the left-hand side to find results quicker by type of content and matching tags. Note: Video search functionality is currently only supported in English. If the audio does not meet a certain quality threshold, it will not be transcribed and, therefore, not searchable. We also highlight the search terms and the context in which they appear in your text, so when you are looking for exactly that quote you need during your meeting, we don't just highlight the search word in the text, but we expose the full sentence, allowing for a more contextual understanding. The quote preview will appear without even opening the document. You can make the initial choice of searching only within Coach or Content, depending on your search needs, by selecting All to the left of the search bar. It will automatically default to All when searching from the home page. If you are already in Coach or Content, it will default to whichever side of Showpad you are searching in. Showpad search starts with an autocomplete option that gives you suggestions as you type. This works based on titles of content, Courses, Paths, and Pitches. You can select an asset from here or continue to the full search results by hitting enter or clicking the magnifying glass. When you use the search bar, results will include words within any asset, Course, or document (PDF, Office files) beyond just the title. You can filter the results by content type and tags and their corresponding categories. When you check off the different Tag boxes, the results will add all relevant content with any of the applicable tags, in this example, giving results that apply to Case Study or Finance. Selecting a Type will only show content with that particular type, for example, PowerPoint. When you are searching for content while offline, your experience may be impacted. Offline search is limited to the local database. Showpad does not search in the content of the assets but will match with the title, file type, etc. You can filter your search results by type and tags (including tag categories) while offline. The filters provided in general content search are extended to browsing through a Classic Experience. When you open a Classic Experience, you can see the filters on the left-hand side so you can quickly find content based on tags, tag categories, and file type. You are able to see detailed information on the assets when viewing the list, so it's easy to find the exact assets you're looking for. This information includes what Experiences the asset can be found in as well as the tags associated with it. See how it's done on the Web app With the search function on our Web app, we give you the ability to find the correct matching content, Courses, Paths, and Pitches based on: whether the word appears in the title whether the word appears in the document and is a stemmed version of that word. We support multiple languages so words are appropriately matched to their language-specific stem whether the word appears in the asset description whether the word appears in the Course’s title, description, and sections within Courses whether the word is part of the URL for URL assets whether the text appears in the audio transcription of videos under one hour You will also have the option to pre-check boxes of criteria on the left-hand side to find results quicker by type of content and matching tags and tag categories. Note: Video search functionality is currently only supported in English. If the audio does not meet a certain threshold of quality, it will not be transcribed and, therefore, not searchable. We also highlight the search terms and the context in which they appear in your text, so when you are looking for exactly that quote you need during your meeting, we don't just highlight the search word in the text, but we expose the sentence (the context). You don't even have to open the document to state that quote. The order of the results is a combination of: Search terms in the title and in the body of the text itself. Search term in the title. Search term in just the body of the document, Course, Path, and Pitch. And for this, items that have the search term more than others will show up first. You can make the initial choice of searching only within Coach or Content, depending on your search needs, by selecting All to the left of the search bar. It will automatically default to All when searching from the home page. If you are already in Coach or Content, it will default to whichever side of Showpad you are searching in. Note: This version of the search bar for the Web app is available to customers who use the full Showpad platform. Customers that use only Showpad Coach or only Showpad Content will see those specific tabs instead of both. Showpad search starts with an autocomplete option that gives you suggestions as you type. This works based on titles of content, Courses, Paths, and Pitches. You can select an asset from here or continue to the full search results by hitting enter or clicking the magnifying glass. When you use the search bar, results will include words within any asset, Course, or document (PDF, Office files) beyond just the title. You can filter the results by content type, tags, and tag categories. If a related tag is detected from your search with a case-insensitive match, it will be suggested for you as a filter. The number of assets related to each type or tag will be represented to the right. Selecting multiple tags within the same category will display assets with one or more of the selected tags, whereas selecting tags from multiple categories displays only the assets that have all of the selected tags. Selecting a Type will only show content with that particular type, for example, Document. You can view engagement stats on how many times an asset was viewed and shared at the end of every row of the search results. It's possible to sort the results based on relevance or when it was uploaded to Showpad, newest or oldest. You can choose between Compact or Comfortable View using the dropdown menu to the right of the search results. This allows you to display more or less search results, depending on your preference. The filters provided in general content search are extended to browsing through a Classic Experience. When you open a Classic Experience, you will see the filters on the left-hand side so you can quickly find content based on tags, tag categories, and file type. You are able to see detailed information on the assets when viewing the list, so it's easy to find the exact assets you're looking for. This information includes what Experiences the asset can be found in as well as the tags associated with it. 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