Upload files to the library

Note: This article is about the new beta Admin App, which is still in development. Changes may occur. Please provide feedback directly in the beta app.

As an admin, one of your initial tasks in Showpad is to upload content. All assets will be uploaded to the Showpad Libraries, which act as a central repository for managing content. Once you've established a content structure with Experiences, folders, and Smart Folders, you can efficiently organize and distribute your content to users.

Content in the library can also be utilized within Showpad Coach Courses, allowing each file to be used in multiple Courses and simplifying the storage of all learning materials in one centralized location.

See how it looks

Key features

• Upload files to Showpad
• Add a URL asset
• Designate tags, languages, and select properties while uploading

You need this to succeed

• The beta Admin App enabled
• Feature availability depends on your subscription package

The quick way

1. In the Libraries tab, select All files
2. Click Add to upload files or add a URL asset
3. Upload files, designate tags, languages, and properties

Do this step by step

Upload files

1. Navigate to the Libraries tab.
2. If your organization uses multiple Divisions, select the desired Division from the top-left dropdown menu.
3. Click All files.
4. Click Add and select Upload files. Choose the file(s) you want to upload from your device.
5. You can choose to Add more files if needed.
6. Next, choose Upload & Close or Upload & continue. If you choose to upload and close, the files will be immediately added to the library as is. If you choose to upload and continue, you can select certain properties to apply to your files while they are uploading to the Library.
7. Configure the file properties:
   
   • Change the filename - Hover over the filename and click the edit button to make changes. If the AI Filename is available, click the AI button to see the suggested name.
   • Add tags - Hover in the tags field and select the relevant icon to edit tags, copy tags, or paste tags.
   • To paste tags in bulk, select multiple files and paste the desired tag(s).
   • Select the language - Check the relevant language for the uploaded files.
   • Edit the author if needed.
   • Add a release and expiry date.
8. Click Finish. The files will be uploaded with your selected properties.

Add a URL asset 

1. Navigate to the Libraries tab.
2. If your organization uses multiple Divisions, select the desired Division from the top-left dropdown menu.
3. Click All files.
4. Click Add and select Add a URL asset.
5. Choose a Default icon or a custom icon. If you select a custom icon, click Browse files to upload an icon file from your device.
6. Give the URL asset a Name and Description.
7. Add the URL. This is the site users will be directed to when they click the URL asset.
8. Add any tags to the asset.
9. Select the following permissions by checking the box.
   
   • Show in Kiosk mode 
   • Can be shared
   • View in Showpad
   • Global - allows the file to be used in all Divisions
   • Hide name in Experience
10. Click Add. The URL asset will then be added to your library.

Learn how this feature works in the current Online Platform.