Add files to the library

Note: This article is about the new beta Admin App, which is still in development. Changes may occur. Please provide feedback directly in the beta app.

As an admin, one of your initial tasks in Showpad is to add content. All assets will be added to the Showpad Libraries, which act as a central repository for managing content. Once you've established a content structure with Experiences, folders, and Smart Folders, you can efficiently organize and distribute your content to users.

Content in the library can also be utilized within Showpad Coach Courses, allowing each file to be used in multiple Courses and simplifying the storage of all learning materials in one centralized location.

See how it looks

Key features

• Upload files to Showpad
• Add a URL asset
• Import assets from Box, Dropbox or Google Drive
• Designate tags, languages, and select properties while uploading

You need this to succeed

• The beta Admin App enabled
• Feature availability depends on your subscription package

The quick way

1. In the Libraries tab, select All files
2. Click Add to upload files,  add a URL asset, or import files from cloud storage
3. Upload files, designate tags, languages, and properties

Do this step by step

There are three ways to add content to the Files library:

• Upload content from your local device
• Add a URL asset
• Import content from cloud storage

When you add content to the Files library, it's processed. This ensures it will display correctly on all devices.

Upload files

1. Navigate to the Libraries tab.
2. If your organization uses multiple Divisions, select the desired Division from the top-left dropdown menu.
3. Click All files.
4. You can drag and drop your assets directly to the Files library or click Add and select Upload files. Choose the file(s) you want to upload from your device.
5. You can choose to Add more files if needed.
6. Next, choose Upload & Close or Upload & Continue. If you choose to upload and close, the files will be immediately added to the library as is. If you choose to upload and continue, you can select certain properties to apply to your files while they are uploading to the Library.
7. Configure the file properties:
   
   • Change the filename - Hover over the filename and click the pencil icon to make changes. If the AI Filename is available, click the AI button to see the suggested name.
   • Add tags - Hover over the tags field and select the relevant icon to edit tags, copy tags, or paste tags.
   • To paste tags in bulk, select multiple files and paste the desired tag(s).
   • Select the language - Check the relevant language for the uploaded files.
   • Edit the author if needed.
   • Add a release and expiry date.
8. Click Finish. The files will be uploaded with your selected properties.

Add a URL asset 

1. Navigate to the Libraries tab.
2. If your organization uses multiple Divisions, select the desired Division from the top-left dropdown menu.
3. Click All files.
4. Click Add and select Add a URL asset.
5. Choose a Default icon or a custom icon. If you select a custom icon, click Browse files to upload an icon file from your device.
6. Give the URL asset a Name and Description.
7. Add the URL. This is the site users will be directed to when they click the URL asset.
8. Add any tags to the asset.
9. Select the following permissions by checking the box.
   
   • Show in Kiosk mode 
   • Can be shared
   • View in Showpad
   • Global - allows the file to be used in all Divisions
   • Hide name in Experience
10. Click Add. The URL asset will then be added to your library.

Import files from source

1. Navigate to the Libraries tab.
2. If your organization uses multiple Divisions, select the desired Division from the top-left dropdown menu.
3. Click All files.
4. Click Add and select Import from...
5. Click on the links to synchronize your Files library with Box, Dropbox, and/or Google Drive. From now on, we will follow the Google Drive example.
6. Click the Allow Showpad access to my Google Drive account button.
7. Select your Google account and log in.
8. Click Continue, then click Allow.
9. Click the + icon next to a folder to expand it.
10. Unsynchronized files have a New label next to them, while synchronized files have a Synced label.
11. If any content changed in your drive, click the Refresh button to update the files list.
12. Select the specific folders or files you want to synchronize with Showpad.
13. Click Import Content.
14. The items to be imported are displayed in the list on the left, alongside their status.

    Note: The Add Tags field isn’t working at the moment. You can add tags to the files after they're added to the library. 

15. Check or uncheck the Global box if you want to share the files with all Divisions.
16. Click Import files. The synchronized files will be added to your library and have a Google Drive sync icon displayed next to their names.

Note: If any of the imported files are an unsupported file type, you will be informed about it in the Import summary window. Those files will not be uploaded to the Files library.

Learn how this feature works in the current Online Platform.