My Files is your all-encompassing tab to upload assets from your own sources, find content shared with you by colleagues, and more. You may find that the marketing-provided content in your Experiences is just not enough to have that great sales conversation. Maybe you need an asset more tailored to your industry-specific customer.
Within Showpad, you will find the option to upload your own personal content to a channel that you can manage and access, your My Files. You are in full control and can structure files and folders as you want in this space. With this feature, you have the same Showpad tracking and sharing abilities, but this time for your own personal content. You'll also find a special tab within My Files that houses any content your colleagues have shared with you internally.
All your uploaded files are automatically optimized for use in Showpad to ensure an excellent user experience for you and your customers.
The shares you create with personal content from this channel are trackable as well. Your administrator sees the activities and shares of your content in the reports. The ability to upload personal content is activated by your administrator, so if you don't see the option to upload assets to your My Files, you know who to befriend.
Note: The background image of your My Files cannot be changed on the Android app.
See how it works
Key features
- Upload files from external sources
- Create and delete content and folders
- Find content shared with you from colleagues
- Upload offline, automatically sync when you have a connection
- Showpad will optimize your files for a great user experience
- Share your personal content and see activities
- Rename uploaded assets
You need this to succeed
- Showpad Essential pricing plan
- To upload content, your Administrator needs to enable Personal Uploads
- Have personal files you'd like to share with customers or prospects
- File size can be up to 2Gb, for Microsoft Office file size limited to 500Mb
- Total personal upload available storage for users uploading to Collections, Shared Spaces, or My Files is determined by package:
- 10Gb for Essential customers
- Unlimited for Plus customers
- Unlimited for Ultimate customers
- Keep the structure as simple as possible for your convenience
- Delete outdated and unused personal content to improve performance
The quick way to awesomeness
- Find your My Files on your mobile device or Showpad's Web app
- Add files by selecting your preferred source
- Wait until your files are optimized
- Share content and check the sharing activities
Choose your success platform
 iOS |
 Android |
 Windows Desktop |
 Web App |
See how it's done on iOS
In the My Content tab of the iOS app, you can find a dedicated place to use your personalized content at every step of the sales cycle. Here you can create your personal collections and upload your own content you can easily share with customers and prospects. You can find and upload your personal files in the My Content screen by selecting My Files. When you share these personal files, you can track all activity in the Share window, just like the other content in your channels.
Your administrator is able to see what personal content is being used and shared.
In My Files, you can
- Drag and drop your content
- Bulk upload a selection of files
- Rename folders and assets
- Switch between list and grid view
- See content information
- Record video messages
Upload personal content in My Files
- Open the My Content tab.
- Select My Files.
- To upload content, select New and Add File or Add Photo or Video, which will open your Photo Library on your iOS device.
- Take Photo or Video will prompt you to give Showpad camera and microphone access so that you can record either and upload them to your My Files. After recording, your video will upload and then process. Once it’s ready, you can move or share your recording like any other asset.
- Add File opens up a screen where you can select the source of your content. You can easily switch to recently changed files or browse different locations.
Note: Some cloud storage providers, like OneDrive, might encrypt the content that is stored on their platform. This results in imported content not showing up correctly in My Files. Please consult the protection policy settings of your cloud storage provider.
- Your file uploads to Showpad and will be processed to ensure a great user experience when presenting and sharing your content.
- Once processing is finished, you can open the file.
- To rename an asset, click the three-dot menu and select Rename. Update the name as desired, then click Rename. If the asset was shared via link or email, the name will be changed there as well. This does not create duplicate of an asset.
Structure and manage your content in My Files
We recommend you to structure your content to make sure you easily find that particular file you need during your sales conversation. You can add folders to organize your personal content.
- Tap Add and select Folder.
- Give the folder a name and tap Create.
- To move files and folders, tap and hold on the asset. Drag and drop your file or folders onto another folder. This helps you to rearrange the content the way you want.
- To rename a folder, tap the three dots and select Rename.
- Give your folder a new name and tap Rename.
- To switch between List and Grid view, press the View icon.
- To delete uploaded content or folder, select the three dots and select Delete.
Note: When deleting a folder, the content in that folder will be removed as well and cannot be recovered.
Share your personal My Files content
Sharing your personal content works the same way as sharing content available in the channels your marketing team provided. There are two easy ways to share your content from the My Files screen.
Note: It's not possible to select a folder and share all the content from that folder. We recommend you to create a Collection and share it that way.
- Tap the three dot menu next to the asset name. Select to share via email or generate a link you can easily copy and paste.
- Alternatively, tap Select and choose the items you wish to share. Tap the send icon, and select to share via email or generate a link.
- When sharing content, you can also choose whether or not recipients can download the assets you shared. Tap the gear icon in the bottom right to open the settings. If Allow Downloads is toggled off, your recipients can see the content of the file, but they can't download a copy of the original file. They will only see the zoom out, zoom in, and view in full-screen buttons.
See how it's done on Android
In the My Files channel in the Android app, you can find a dedicated place to use your personalized content at every step of the sales cycle. Here you can create your personal collections and upload your own content to easily share with customers and prospects. When you share these personal files, you can track all activity in the Share window, just like the other content in your channels.
Your administrator is able to see what personal content is being used and shared.
In My Files, you can
- Upload content
- Create folders
- Rename assets and folders
- Add content to collections
- Share content
- Switch between list and grid view
Upload personal content to My Files
- Tap the My Content tab in the bottom menu.
- Select the My Files tab.
- To add content, tap the add button on the bottom right. Select Upload File, Take Picture, or Record Video. If you choose to add a photo or video, Showpad will access the camera on your device.
- Upload File will open a screen where you can select the source of your content. Select Recent, or the drive you’d like to browse for content.
- Select the files you want to upload. You will see your files being uploaded and optimized.
- To rename an asset, click the three-dot menu and select Rename. Update the name as desired, then click Rename. If the asset was shared via link or email, the name will be changed there as well.
Structure your content
- To create a folder, tap '+' and select New Folder.
- Enter a folder name, then tap Add.
- Rearrange your content by moving files into various folders. Tap the 3 dots to the right of the file name, and select Move. Choose the folder you want the file to be in, then select Move. Using this same process you can move one folder into another.
- To rename a folder, tap the three dots and select Rename. Type in the new name, and select Rename.
- To switch between list and grid view, tap the three dots at the top right. Select View as List or View as Grid.
- If you need to delete uploaded content or folders, tap the three dots on the item you’d like to delete, and select Delete.
- You can sort content by the date it was added in ascending or descending order by tapping Date Added in the right corner. If you’d like to sort by Name or Filetype, tap the three dots on the top right, choose Sort, then select which value you’d like to sort by.
- To search for a specific piece of content, tap the search icon and type in a keyword.
Note: This search functionality will pull results from all of your Showpad content, not just your My Files channel.
Share your My Files content
Sharing your personal content works the same way as sharing content available in the channels your marketing team provided. There are two easy ways to share your content from the My Files screen.
- Tap the three dots to the right of the content name. Click Share.
- Select to share via Email or Get a Link. If the asset has multiple pages, you can select to share the Entire Document or Select Pages.
- When sharing content by generating a link, you will have the option to name the link, which is what will be used to notify you when someone views it. You can also select whether or not the link can be downloaded.
- Click Copy Link, and then paste where you'd like to share.
- If you select to share content via email, add a recipient, subject, and message. If you’d like to add more content tap the add button and select Content.
- Choose to allow or deny downloading of your personal or confidential files by toggling the Allow Downloads setting.
- Tap send.
Note: It's not possible to share a folder. We recommend that you create a Collection and share groups of content that way.
See how it's done on the Windows Desktop app
In the Content tab of the Windows Desktop app, you can find a dedicated place to use your personalized content at every step of the sales cycle. Here you can create your personal collections and upload your own content you can easily share with customers and prospects. You can find and upload your personal files in the Content tab by selecting My Files. When you share these personal files, you can track all activity in the Share window, just like the other content in your channels.
Your administrator is able to see what personal content is being used and shared.
In My Files, you can
- Drag and drop your content
- Bulk upload a selection of files
- Rename the folders
- Switch between list and grid view
- See content information
Upload personal content in My Files
- Open the Content tab in the Windows Desktop app.
- Select My Files.
- To upload content, drag and drop your files in the upload area. Additionally, you can click Add and select File.
- Your file uploads to Showpad and will be processed to ensure a great user experience when presenting and sharing your content. Once processing is finished, you can click Show to go back to My Files.
- To rename an asset, over over the thumbnail click the three-dot menu. Under File Options, select Rename. Update the name as desired, then click Rename. If the asset was shared via link or email, the name will be changed there as well.
Structure and manage your content in My Files
We recommend you to structure your content to make sure you easily find that particular file you need during your sales conversation. You can add folders to organize your personal content.
- Click Add and select Folder.
- Give the folder a name and click Create.
- You can select, drag and drop your files and folders to another folder. This helps you to rearrange the content the way you want.
- You can also rearrange your files and folders by dragging and dropping files and folders at the left side of the My Files structure.
- To rename a folder, hover above the item and click the three dot menu. Under File Options, select Rename.
- Give your folder a new name and click Rename.
- To switch between List and Grid view, press the View button.
- To delete uploaded content or folders, select one or more items and click Delete.
Note: When deleting a folder, the content in that folder will be removed as well and cannot be recovered.
- To delete a single file or folder, hover above the item and click the three dot menu. Under Other, select Delete.
Share your personal My Files content
Sharing your personal content works the same way as sharing content available in the channels your marketing team provided. There are three easy ways to share your content from the My Files screen.
Note: It's not possible to select a folder and share all the content from that folder. We recommend you to create a Collection and share it that way.
- Hover above the file and click the three dot menu. Select to share via Email or Get a Link.
- Select single or multiple items and create an email, generate a link or add to a Shared Space.
- When sharing content, you can also allow or deny downloading of your personal or confidential files. Simply check or uncheck Allow downloads. This way, your recipients see the content of the file, but they can't download a copy of the original file.
- Recipients won't have the option to download the original copy of your personal document. They will only see the zoom out, zoom in, and view in full-screen buttons.
See how it's done on the Web app
In the Content tab of the Web app, you can find a dedicated place to use your personalized content at every step of the sales cycle. Here you can create your personal collections and upload your own content you can easily share with customers and prospects. You can find and upload your personal files in the Content screen by selecting My Files. When you share these personal files, you can track all activity in the Share window, just like the other content in your channels.
A great use case for your My Files is to download an existing Powerpoint presentation that your marketing team provided. You then make the presentation more personal by adding the meeting attendees in a slide. After presenting, this customized presentation can be easily uploaded and shared via My Files.
Your administrator is able to see what personal content is being used and shared.
In My Files, you can
- Drag and drop your content
- Bulk upload a selection of files
- Rename the folders
- Switch between list and grid view
- See content information
Upload personal content in My Files
- Open the Content tab in the Web app.
- Select My Files.
- To upload content, drag and drop your files in the upload area. Additionally, you can click Add and select File.
- Your file uploads to Showpad and will be processed to ensure a great user experience when presenting and sharing your content.
- Once processing is finished, you can click Show to go back to My Files.
- Alternatively, you can add a URL to your My Files. Click add and select URL.
- Add a name for the URL, then the URL address.
- To rename an asset, hover over the thumbnail then click the three-dot menu. Under File Options, select Rename. Update the name as desired, then click Rename.
If the asset was shared via link or email, the name will be changed there as well.
Structure and manage your content in My Files
We recommend you to structure your content to make sure you easily find that particular file you need during your sales conversation. You can add folders to organize your personal content.
- Click Add and select Folder.
- Give the folder a name and click Create.
- You can select, drag and drop your files and folders to another folder. This helps you to rearrange the content the way you want.
- You can also rearrange your files and folders by dragging and dropping files and folders at the left side of the My Files structure.
- To rename a folder, click the three dot menu and under File Options, select Rename.
- Give your folder a new name and click Rename.
- To switch between List and Grid view, press the View button.
- To delete uploaded content or folders, select one or more items and click Delete.
Note: When deleting a folder, the content in that folder will be removed as well and cannot be recovered.
- To delete a single file or folder, click the three dot menu and under Other, select Delete.
Share your personal My Files content
Sharing your personal content works the same way as sharing content available in the channels your marketing team provided. There are three easy ways to share your content from the My Files screen.
Note: It's not possible to select a folder and share all the content from that folder. We recommend you to create a Collection and share it that way.
- Hover above the file and select to share. Choose to share via Email or Get a link. You can also share internally with colleagues.
- You can also select single or multiple items and create an email, generate a link, or add to a Shared Space or Collection.
- When sharing content, you can also allow or deny downloading of your personal or confidential files. Simply check or uncheck Allow downloads. This way, your recipients see the content of the file, but they can't download a copy of the original file.
- Recipients won't have the option to download the original copy of your personal document. They will only see the zoom out, zoom in, and view in full-screen buttons.
