Share My Files content with Colleagues

See how it's done on iOS

1. To open My Files:
   
   • on an iPad, from the sidebar navigation menu tap My Files.
   • on an iPhone, tap the Content tab, then select My Files.
2. Tap the three dot menu next to the asset you want to share and select Share with Colleagues.
3. If it's your first time sharing an asset, file sharing will be off by default. Use the toggle to enable sharing. This setting will be remembered the next time you go to share this asset.
4. Select the option to share the asset by link (to copy and paste a link to the asset) or by email (to email a copy of the file to a colleague). When sharing with a link, tap Copy Link. Paste the link in your desired communication tool to share with your colleagues.
5. To share an asset by email, type your colleagues' email addresses in the Email Options box and select them from the drop-down. Type a message if desired, then tap Send.
6. You can adapt the Notification Settings to your preferences by checking the Notifications box. Choose if you wish to be notified when the file is opened for the first time.
7. After enabling Sharing for a specific file, you will see a People icon next to it. This icon indicates that sharing is enabled for this asset.
8. The recipient will receive an email with the note from the sender and a button to view the file in Showpad.
9. The recipient can view the asset in a browser and opt to Make a Copy, which will make a hard copy of the asset to their own My Files. Once you've saved a copy of the asset, it is no longer connected to the asset that was shared with you, so if your colleague removes it, you will still have access.
10. You can revoke access to everyone you shared My Files asset with by tapping the three dots menu next to it and selecting Share with Colleagues. Disable the file sharing by tapping the toggle.

See how it's done on the Windows Desktop app

1. Hover over the Content tab and select My Files from the drop-down menu.
2. Hover over the asset you want to share with a colleague and click the three dots menu.
3. Select Share with Colleagues.
4. If this is the first time you're sharing an asset, file sharing is off by default. Use the toggle to enable sharing. This setting will be remembered the next time you share this asset.
5. Select the option to share the asset by link (to copy and paste a link to the asset) or by email (to email a copy of the file to a colleague). When sharing with a link, Click Copy Link, then Done. Paste the link in your desired communication tool to share with your colleagues.
6. To share an asset by email, type a colleague's email address in the Email to box and select them from the drop-down. Type a message if desired, then click Share.
7. You can adapt the Notification settings to your preferences by checking the Notifications box. Choose if you wish to be notified when the file is opened for the first time.
8. After enabling Sharing for a specific file, you will see a People icon next to it. This icon indicates that sharing is enabled for this asset.
9. The recipient will receive an email with the note from the sender and a button to view the file in Showpad.
10. The recipient can view the asset and opt to Make a Copy, which will make a hard copy of it to their own My Files.  Once you've saved a copy of the asset, it is no longer connected to the asset shared with you, so if your colleague removes it, you will still have access.
11. You can revoke access to everyone you shared My Files asset with by clicking the three dots menu next to it and selecting Share with Colleagues. Disable the file sharing by clicking the toggle.
12. To view all assets shared with you, navigate to My Files and select the Shared with me tab. If the sender turns file sharing off on any asset they’ve shared with you, it will be removed from this tab.