Add content to Shared Spaces

The quick way on the Windows Desktop App

• Create folders in your Shared Space
• Add content to your Shared Space
• Add a Collection to your Shared Space from the Collections page

Do this step by step

Create folders in your Shared Space

Organize your Shared Space content by adding folders. This helps you group related files and folders, creating a more guided experience for participants.

1. While viewing a Shared Space, click Add and then select Create folder.
2. Provide a Name and an optional Description for the folder.

3. To customize the folder's icon, click Change icon and select an image to upload. For best results:

   • Use a white or transparent background.
   • File size must be 5MB or smaller
   • Supported formats: PNG, JPG, JPEG
   • Ideal shape: square aspect ratio
   • Icon displays at 50px or 100px, depending on screen size

   Click Create.

4. You can nest folders within folders by opening a Shared Space folder, clicking Add, and selecting Create folder.

Add content to your Shared Space

Add new files and folders, or utilize existing Showpad files, in your Shared Space to create a central, collaborative hub for essential content.

Tip: Only supported file types will upload. See the Supported file types article for details.

Drag and drop from your device

Quickly add files or folders by dragging them directly into the Shared Space.

• Files are added to the top of the space, or into an open folder if one is selected.
• Folders will be recreated in the Shared Space with their original contents.

Use the Add button

Click Add in the top-right corner of the Shared Space to choose content from several sources:
 

More about content source options:

Select content

1. Browse Experiences, Collections, My Files, or Recommended content (if CRM recommendations are enabled by your admin).
   • To preview a file before adding it, click Preview.
   • To select specific files within a Page, click Select assets.
   • To select specific pages within a file, click Select pages.

     • If you choose to select pages, pick the specific content you want to include.

       Note: You may see additional pages automatically added to your selection. This happens when your administrator requires specific content, such as legal disclaimers or sequential chapters, to be included to ensure the document remains accurate and compliant.

2. Check the box next to the content you want to add. Each file in a Collection will be added separately.
3. Click Insert items when you're ready.

Add content from Automated Content Builder

1. Choose the template you want to use, then click Create document.
2. Provide the necessary information, then click the Create document button.

3. Once the document has been generated, you can:

   • Click Add document, or
   • Click Create another document to generate another file using the same template.

   

4. To return to the list of templates, click the Templates breadcrumb.
5. Select the generated documents you wish to add, then click Confirm.

Add Collections to Shared Spaces from the Collections page

Add Collections to Shared Spaces as folders to automatically group and organize content.

1. Navigate to the Content tab and select Collections.

Add an individual Collection

2. Click the three dot menu on a Collection.
3. In the Add to section of the menu, select Shared Space.

Add multiple Collections

2. Select Collections using the checkboxes on each Collection.
3. Click Add to Shared Space in the action bar at the bottom of the screen.

Choose destination Shared Spaces and folders

4. Select the Shared Spaces and folders where you want to add the Collection(s):
   • Click the caret next to a Shared Space or folder to reveal its subfolders.
   • Check the box next to each Shared Space or folder you’d like to add the Collection(s) to.
   • To view your selected Shared Spaces and folders, click Show Selection.
     • Click Show all to view all Shared Spaces and folders.
   • Use the search field to find a specific Shared Space or folder. The list updates as you type. Click the X in the search field to clear results.
5. (Optional) To add the Collection(s) to a new Shared Space:
   • Click New Shared Space. Complete the setup steps. The new Shared Space will be automatically selected.
6. Click Add to add the selected Collection(s) to your chosen Shared Spaces and folders. Collections from the Collections page are added to the Shared Spaces as folders that contain all their files.

You can also add content to a Shared Space while viewing a Page, Experience, or File. Individual files from Collections and My Files can be added directly from those tabs.

The quick way on iOS

• Create folders in your Shared Space
• Add content to your Shared Space
• Add files to your Shared Space from the Collections page

Do this step by step

Create folders in your Shared Space

Organize your Shared Space content by adding folders. This helps you group related files and folders, creating a more guided experience for participants.

1. While viewing a Shared Space, tap the plus sign + and then select Create folder. On an iPhone the menu displays near the bottom of the screen.

2. Provide a Name and an optional Description for the folder.

3. To customize the folder's icon, tap Change icon and select an image to upload. For best results:

   • Use a white or transparent background.
   • File size must be 5MB or smaller
   • Supported formats: PNG, JPG, JPEG
   • Ideal shape: square aspect ratio
   • Icon displays at 50px or 100px, depending on screen size

   Tap Create.

4. You can nest folders within folders by opening a Shared Space folder, tapping the plus sign +, and selecting Create folder.

Add content to your Shared Space

Choose content from your Experiences, My Files, or Collections, or add a URL to an external resource, making your Shared Space a central hub for collaboration and important content.

Select Content

1. Tap the plus sign + in the top-right corner of the Shared Space and choose Select Content.
2. Browse Experiences, Collections, or My Files. Open folders by tapping them. 
3. Tap the files or Collections you want to add. Each file in the Collection will be added separately.
4. Tap Add to add all selected files to the space.

Add URL

 Add a clickable link to your Shared Space content.

1. Tap the plus sign + in the top-right corner of the Shared Space and choose Add URL.
2. Enter a display name and a URL and tap Add.

Add Collections to Shared Spaces from the Collections page

1. Select Collections from the Content section of the menu.
2. Tap the three dot menu on a Collection.
3. Select Add to Shared Space.
4. Select the Shared Spaces where you want to add the Collection.
5. Tap + Add to add the Collection to your chosen Shared Space(s). Each file in the Collection will be added separately.

You can also add content to a Shared Space while viewing a Page, Experience, or File, and from the My Files page.