Add authors to your files

Showpad simplifies content ownership by allowing you to assign authors to files. When you upload a file to the library, you’re automatically designated as the file’s author, making it clear who is responsible for the content.

Any Showpad user can be assigned as an author, regardless of their role within the platform.

The author field can be updated in bulk or individually, and you can also filter files by author. This is helpful when tracking or updating content you’ve added. You can also assign multiple authors to a file if more than one person helped create it.

Note: If the user is deleted, they will be removed as the file author, leaving the field blank. If a user is deactivated, they will still appear as the file author, and you can replace them with a new author in bulk. If the file author is an anonymized user, they will be displayed as such in the author field.

See how it looks

Key features

• The person who uploaded a file will automatically be listed as its author
• Any user in your organization can be an author, regardless of their role
• Add multiple authors to a file
• Filter files by author
• Authors are retroactively assigned to files dating back to 2016

You need this to succeed

The quick way

1. Click on a file to open the details panel
2. In Overview, hover over the Author field and click the pencil icon
3. Add or remove authors
4. Click Save changes

Do this step by step

Change the author of a single file

1. To edit, remove, or add an author to a file, click the file to open its details panel.
2. In the Overview section, hover over the Author field and click the pencil icon.
3. To remove an author, click the X next to their name.
4. To add authors, begin typing their names or scroll down the list, and select them.

   Note: Any Showpad user can be added as an author, regardless of their role.

5. Once you've updated the authors, click Save changes.

Change the author of multiple files

1. To edit, remove, or add an author to multiple files, select the checkboxes next to the files.
2. Click the Edit button.
3. Under Author(s), select one of the option:
   • Keep as is: Will not apply any changes to the files.
   • Replace all: Replaces all authors with the selected authors.
   • Add new: Keeps previous authors and adds additional ones that you select.
   • Find and remove: Finds and removes the selected authors.
   • Remove all: Removes all assigned authors.
4. Click Save changes once you're done.