Create and populate a user group

To increase your organization’s administrative efficiency, create user groups to manage and target multiple users simultaneously. User groups allow you to streamline tasks like assigning users to Experiences, Paths, or Courses or sending announcements. Additionally, when you add new users to an existing group, they automatically inherit the group's access to content, eliminating the need for individual assignments.

See how it looks

Key features

• Create custom groups based on roles or criteria
• Add multiple users to groups to manage them in bulk
• New users automatically inherit group access to content

You need this to succeed

The quick way

1. Navigate to Users page, then select the User groups tab.
2. Click Add group.
3. Fill in the details, and click Create.

Do this step by step

Create a user group

1. In the User groups tab, click Add group.
2. Fill in the name and description for the new group.
3. Use the toggle to indicate if the group will be anonymized. Anonymization will hide user identities in analytics, while keeping content usage visible.
4. Use the Assign to users dropdown to select users you wish to add to the new group.
5. If Libraries are enabled, assign the group to a Library upon creation. 
6. Use the Assign to Experiences dropdown to select any Experiences to assign the user group to. The available Experiences are based on which Libraries you select. 
7. Use the Assign to Content Profiles to select any Content Profiles you want to assign the user group to. 
8. If you want to keep the modal open to create another group, check the Create another group box.
9. When you're ready, click Create.

Add users to an existing group 

Within the groups page, you can add users to existing groups from the group detail panel and the user list page.

1. To add users from the user list page: Click the title of a group. From the group member overview page, click Add users in the top right. Here, you can select existing users to add to the group, or create new users to add to the group.
2. To add users from the group detail panel: Click a user group to open the group detail panel, then click the add user icon. Select the users you want to add to the group from the dropdown, then click Add users.