Share files across Divisions with Global permissions Updated November 21, 2025 16:30 Global files enable Showpad administrators and Promoted Members to share content from one Division to all other Divisions. This permission saves time and helps centralize and control content localization.While all content can be maintained in the Global Division and updated only by administrators, Promoted Members can streamline the process. For example, a Promoted Member can share an English document from the US Division to the EMEA Division without administrator intervention.Note that while files can be made globally available, tags are not automatically transferred and must be added separately.See how it looksKey featuresMake content available across other DivisionsUse different tags for Global content in different DivisionsYou need this to succeedPlan: eOS Expert, eOS Advanced, eOS ProfessionalLegacy plan: Showpad Platform EnterprisePermissions: AdministratorPrerequisitesDivisions activated and createdContent in your Division Files libraryThe quick waySet a source Division in Divisions Admin SettingsSelect the files you'd like to share globally in the Files libraryGlobally shared files have a globe iconDo this step by stepBegin by setting one or more Divisions from which content can be shared with other Divisions. These Divisions will act as source Divisions, and files in these Divisions can be set to global. That means they are available as read-only in all other Divisions.Files cannot be shared with individual Divisions. They are shared globally with all Divisions.Set a source Division for Global filesClick the gear icon to open Admin Settings.Select Divisions from the left side menu.Select a Division from the top left menu to be the source Division.Click the gear icon and choose Edit.Enable the checkbox This division can share selected content globally. Global content can be viewed (but not edited) by all other divisions.Click Update.Make a file GlobalClick the Libraries tab and select the source Division from the top left drop-down menu.Click on a file in the Files library that you want to share with the other Divisions.In the details panel, scroll down to the Permissions section and hover over the Global field. Click the pencil icon to edit.Enable Global and click Save changes.To set the Global permission on multiple files, select them from the Files library and click Edit. In the Permissions section, under Global, choose Replace all from the drop-down menu. Then, enable Global and click Save changes.Globally shared assets have a globe icon after their name in their source Division’s Files library. Global assets can only be edited in their source Division.Globally shared assets have a globe with an arrow icon after their name in the other Division’s Files libraries. Hover over the icon to see which Division the asset is shared from. Related articles Understanding your Home Screen or Custom Homepage Edit user details Share My Files content with Colleagues Add tags to Pages in your Pages library Install and share content with Showpad for Outlook 365