Unlink external assets and tags in the Content Library

Note: This article is no longer maintained. For updated information, please refer to the corresponding Admin App Files library and Tags library articles. We recommend updating your links if you’ve linked to this article.

You can sync assets to your Content Library via a cloud storage integration such as Sharepoint, Google Cloud sync, Box, or the Content API. This allows you to have all your content and tags available in your Showpad Library. To keep your external content management system as your single source of truth, assets synced to Showpad are not editable. The option to unlink an asset or tag allows you to unlink it from its original synced storage so you can delete or edit it as necessary. 

When you make an asset local, you can rename it, upload a new version, or remove it. However, you should remove the file from your external storage to avoid creating duplicates the next time you sync with it.  

See how it looks

Key features

• More flexibility over assets synced from an external content management system 
• Make assets and tags local to Showpad by breaking the link of their synced storage
• Delete, edit, and rename tags and assets 

Do this step by step

• Unlinking synced assets
• Unlinking synced tags

Unlinking synced assets

Note: When unlinking Google files from Google Drive, they are converted to Microsoft files. So Gslides become PPTX files, Gsheets become XLSX files, and Gdocs become DOCX.

1. Navigate to your Showpad Library and find the asset you wish to unlink. Synced assets will be indicated with the sync icon. Click the asset to open the asset details pane.
2. Click the three dot menu and select Unlink External Asset.
3. Confirm you want to remove the connection by clicking Unlink. Remember, if you wish to avoid duplicates in your Showpad Library, remove the asset from your external storage before syncing again. This action cannot be undone.
4. You can now rename the asset, upload a new version, or delete it.
5. To unlink external assets in bulk, select all the assets you want to make local and click the Edit button.
6. Scroll to the External assets section and check the box to Unlink external assets. Click Apply when you're ready. These changes cannot be undone.

Unlinking synced tags

1. Navigate to the Tags tab of your Showpad Library. Find the external tag you'd like to unlink.
2. Click the three dot menu and select Unlink External Tag.
3. You can now rename and move the tag.
4. To unlink external tags in bulk, select all the desired tags and click Unlink external tags.
5. You also have the option to replace tags for any of those selected. Do so by clicking any tag, selecting the three dots button, and selecting Replace after locating the existing tag you'd like to replace.