Edit published Courses with Course Builder

Once you've published a Course, you have the flexibility to edit some aspects of the Course. To maintain reporting and data integrity, certain settings PitchIQs will be off-limits once the Course is published.
The functionality to edit Courses and corresponding tests can be beneficial, particularly in the Learn modules, to adjust and add information after gathering feedback from managers and users.
Below you will better understand what can be edited after a Course is published, module by module. Be sure to save your work anytime you change your published Course.

Note: Users will be notified when a new Course is created but not when a Course is edited. The completion status for users who have already completed the Course doesn't change, and the newly added lesson is marked as completed.

Key features

• Edit Course elements
• Edit an existing test
• Add new sections to Courses
• Assign new users
• Maintain Course integrity

You need this to succeed 

• Admin access or promoted member permissions related to Course content
• Published Course(s)

See how it's done

1. To edit a Course after publication, or assign new users, navigate to the Coach Library tab under the main Library and select the Course you wish to edit.
2. In the detail panel, click Edit Course.

Options are greyed out if you attempt to edit an aspect of a Course that cannot be changed after publication.
A message also appears when you hover over a section to let you know a feature cannot be changed. For example, when you can't add new modules to a Course once a Course is published.

Select a Course element to see what can be updated.

• Course Information
• Lessons
• Edit a test
• Survey
• PitchIQ
• Assign new users
• Archiving Courses

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Course Information

In the Course Builder, you have the flexibility to edit the following aspects after the Course has been published:

• Course Title
• Description
• Course Image
• Course Owner
• Prerequisites

• Curriculum

• Competencies
• Tags
• Allow discussions between users assigned to the Course

Note: You cannot edit a SCORM Course.

For the Course structure, you can add or delete lessons and sections. However, once a Course is published, you cannot delete or add a Test, Survey, or PitchIQ module. 

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Lessons

For lesson modules, you can edit the following once a Course is published:

• Edit the permission toggles for Learn content
• Edit lesson content 
• Edit and add new lessons and sections 
• Edit a lesson’s time to completion

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Edit a test

When a test is published, you can edit it later when a Course must be updated. You can edit the following:

• Change the question text
• Edit the text of answer choices
• Change the answer explanation
• Add another answer choice
• Add or remove a question image
• Reorder the answer options
• Add new questions
• Change which answer is correct
• Upload a new CSV

In the test settings, once a Course with a test is published, you can update and add the following:

• Time to completion
• Passing score
• Require passing score to pass the Course
• Require passing score if it's a prerequisite
• Retake only incorrect responses
• Test attempt limit
• Set test limit and number of attempts
• Set test time limit
• Randomize question order
• Lock test until the user completes all previous modules
• Award certification and certification details
• Assigned reviewers and due date for Short Answers

To update a test, click the module and update the question type and values.

Add a question by clicking the Add Question button below.

Note: Changes made to a test will only be reflected on assignments with an incomplete test.

You can see the results of previous versions of a test in the My Team hub, under Question Breakdown. 

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Survey

Once a Course with a Survey module has been published, you can still edit the following:

• Time to completion
• Set survey time limit
• Randomize question delivery
• Lock survey until user completes all previous modules
• Send certification

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PitchIQ

Once a Course with a PitchIQ module has been published, you can still edit the following:

• PitchIQ Goal
• Time to completion
• Target time
• Require passing score to pass Course
• Make pitches visible on leaderboards, social page, and search results

You cannot edit the following settings on a published PitchIQ:

• Pitch type
• Show visible pitches across groups
• Review that counts toward official score
• Due dates for reviews
• Assign reviewers
• Passing score

Remember to click Save after making any edits to your published Course. 

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Assign New Users

You can assign new users to a Course after it's published. Within the Assign tab of the Course Builder, add groups or individual users.

• Add user groups by clicking Groups and then Add Group Assignment. Click Save to assign new user groups to the published Course.
  
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• Add individual users by clicking Users, then Add User Assignment. New individual users will automatically be assigned to the published Course.
  
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Learn more about assigning and unassigning users to Courses.

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Archiving Courses

On the Courses library, you can choose to Archive Courses if they are not currently part of an Active Path. Archiving removes the published status but keeps the Course in your archives. Deleting a Course from the archives completely removes it from your Showpad instance. Archived and deleted Courses no longer appear in reporting.