Once you've published a course, you have the flexibility to edit some aspects of the course but not all. To maintain reporting and data integrity, certain settings for tests or PitchIQs will be off limits once the course is published. The functionality to edit courses can be beneficial, particularly in the Learn modules, to adjust and add information after gathering feedback from managers and users. Below you will gain a better understanding of what can be edited after a course is published, module by module. Be sure to save your work anytime you make a change to your published course!
Notes:
- Users will be notified when a new course is created but not when a course is edited.
- The completion status for users who already completed the course doesn't change, and the newly added lesson is marked as completed.
Key features
- Edit course elements
- Add to courses
- Maintain course integrity
You need this to succeed
- Admin access or promoted member permissions related to course content
- Published course(s)
See how it's done
To edit a course after it's been published, navigate to the Coach Library tab under the main Library and select the course you wish to edit. In the detail panel, click Edit Course.
In most cases, if you attempt to edit an aspect of a course that is unable to be changed after publication, the option is greyed out. A message might also appear when you hover over a section to let you know a feature cannot be changed. For example, when you can't add new modules to a course once a course is published.
Course Information
In Course Setup, you have the flexibility to edit the following aspects after the course has been published:
- Course Title
- Description
- Course Image
- Course Owner
- Prerequisite
- Allow discussions between users assigned to the course
You cannot edit a SCORM course.
For the course structure, you have the ability to add or delete lessons and sections. You cannot delete an existing Test, Survey, or PitchIQ module once a course is published. You also cannot add either of these modules once the course is published.
Lessons
For lesson modules, you can edit the following once a course is published:
- Edit the permission toggles for Learn content
- Edit lesson content
- Edit and add new lessons and sections
- Edit a lesson’s time to completion
Test
When a test is published, you can still do the following:
- Change the question text
- Edit the text of answer choices
- Change the answer explanation
- Add another answer choice
- Add or remove a question image
- Reorder the answer options
You cannot edit the following aspects of a published test:
- Upload a new CSV
- Add new questions
- Change which answer is correct
In the test settings, once a course with a test is published, you can still update or add the following:
- Time to completion
- Passing score
- Require passing score to pass course
- Require passing score if prerequisite
- Test attempt limit
- Set test limit and number of attempts
- Set test time limit
- Randomize question order
- Lock test until user complete all previous modules
- Award certification and cert details
- Retake only incorrect responses
You cannot change the short answer panel. This maintains the integrity of reporting, especially in the case that some learners have already completed a test.
On the courses library, you can choose to Archive courses if they are not currently part of an Active Path. Archiving removes the published status, but keeps the course in your archives. Deleting a course from the archives completely removes it from your Showpad instance. Archived and deleted courses no longer appear in reporting.
Survey
Once a course with a Survey module has been published, you can still edit the following:
- Time to completion
- Set survey time limit
- Randomize question delivery
- Lock survey until user completes all previous modules
- Send certification
PitchIQ
Once a course with a PitchIQ module has been published, you can still edit the following:
- PitchIQ Goal
- Time to completion
- Target time
- Require passing score to pass course
- Make pitches visible on leaderboards, social page, and search results
You cannot edit the following settings on a published PitchIQ:
- Pitch type
- Show visible pitches across groups
- Review that counts toward official score
- Due dates for reviews
- Assign reviewers
- Passing score
Remember to click Save after making any edits to your published course.