Assign users, publish, and share a course

Note: This article is no longer maintained. For updated information, please refer to the corresponding Admin App article. We recommend updating your links if you’ve linked to this article.

Enrolling your learners into training courses you've created and publishing a course takes it from the hands of admins into the minds of your sales teams in a remote and interactive way. It's important to feel assured that the right users and groups are assigned to the courses intended for them. Showpad Coach provides a straightforward way to accomplish this while keeping manual work to a minimum. Assigning courses can be done at the group level or by individual user. This allows flexibility in the process of enrollment to align with your organizational needs.

Note: When a Course is added to a Path, any users assigned to the Course will be overridden by the Path's assignments. This means that only the groups and users assigned at the Path level will be considered.

See how it works

Key features

• Ensure sales teams are enrolled in required and suggested courses
• Assign learners and groups during course creation or at a later time
• Designate course assignments as required or elective

You need this to succeed

• Admin or promoted member permissions to course content
• A course in the creation process

The quick way to awesomeness

• Create or edit a course from your admin dashboard
• Add users or groups to the course
• Choose to make the course required or elective
• Publish and send course invitation
• Copy the link to share the course

Do this step by step

Assign and unassign users

1. To assign users and/or user groups to the course, click the Assign tab.
   
2. To assign user groups, click the Add Group Assignment button.
3. Start typing the group name(s) in the text field, then click to select them from the drop-down menu. To assign all user groups with the same term in their name, type the term and click the number of groups. To remove a group from the list, click the x next to the group name. When you're done, click Add Groups.
4. After assigning your group(s), select a status from the drop-down menu. 
   • Required: Learners in this group must complete the Course. This is the default status.
   • Elective: The Course is provided as a suggestion. Learners can opt out.
   • Hidden: The Course will not show up for the learners until you change the status to something else.
     

     Note: Due dates are midnight UTC.

     If a user is in more than one group assigned to the course, their course status will be derived from the first of their groups listed. For example, if a user is in Sales EMEA group with the course status Required and Sales US with the course status Elective, the user will be enrolled as Required, as Sales EMEA is first on the list.
     
     
5. If you want to assign users at the individual level, click the Users tab and follow the same steps as above.
   
6. When a user is assigned to a course through their user group, you can change their priority in the User tab. Switching them from their group to Individual priority means they will remain in the course even if their corresponding group is later unassigned.
   
7. To remove a group member from the course, check the box next to the user's name, then select Unassign. Their status will then appear as Unassigned, however, they will still show in the User tab as they are part of a group assigned to the course. If a user is already assigned to a course, unassigning will remove the course from the user's view. The user is not notified of the unassignment and is removed from the reporting. However, if the course is reassigned to the same user, any progress made is retained.
8. Once you've configured the Status for the assigned groups and users, you can add an optional due date. Click None within the Due Date column. Select a Fixed or Rolling due date. A fixed due date means the course is due on the selected day. A rolling due date means the course is due a selected number of days after being assigned. Click Save when you're done, and repeat for the other groups and/or users.
9. To change the Status or due date in bulk, select the groups you wish to edit then click Edit.
10. Update the selected groups' Status and/or Due Date, then click Save.
    

Review and publish 

Once you have assigned users and groups to the course, click the Review and Publish tab to get it into their hands. 

1. In the Review and Publish tab, review the course overview. You have the option to copy a link to the course. 
   
   
2. Make your publishing selections at the bottom of the page. To publish on a future date, check the box and add the date you want the course to automatically publish. If you want to publish the course immediately, leave the box unchecked and click Publish Course.
3. Select if you want to send users an email invitation when publishing the course. When clicking on Publish Course, a drafted email will show up that you can personalize. Once ready, click Publish and send. An email will be sent only to the users for which the Course is required. 
   
4. Select if you wish to notify users assigned to the course after it is published. Individual users assigned, groups assigned, and users added to already assigned groups will all receive a notification email of their assignment. 
   
5. Once you've configured the publish settings, click Save or Publish, depending on which publishing option you choose. 
6. If you choose to send a course invitation email, the message will pop up after clicking Save/Publish. Make any necessary edits, then click Publish and send.

Share the course via a link

Once your course is created or updated, you can copy the link and share the URL with users. This allows you to share the course via your preferred messaging tools.

This URL can also create an Asset Link in your Content Library. This way, you can create a link to the course in your Experiences and Pages.

1. You can copy the link after you're done editing.
2. The link can also be copied when you select the course in the Coach Library.