Inviting MeetingIQ Bot to capture your conversations Updated September 13, 2023 22:54 In order for the MeetingIQ Bot to show up and record your conversations, you must invite the bot. As a sales rep, there isn’t always time for extra administrative prep, so we’ve made using MeetingIQ as simple as adding the bot as an attendee to your calendar invites along with the prospect you will be meeting with. The invite must contain a valid meeting link in order for the bot to attend. When invited, MeetingIQ Bot is ready to dial in up to five minutes before the meeting is scheduled to start, to ensure the recording begins on time. The bot will record from any moment after scheduled time once at least one other attendee is present.The recording will continue unless the bot is ejected, the meeting ends, or up to 15 minutes after all attendees drop. This way, if everyone drops and rejoins, for example, due to Wifi or audio issues, the bot will still record. The maximum meeting length the bot will record is 4 hours. The bot cannot be added from within the Zoom or MS Teams interface. Note: When using MeetingIQ with Zoom waiting rooms or MS Teams lobby, you will need to admit the Bot to the meeting each time so it can record. See how it works Key features Easily invite the MeetingIQ Bot with your current flow Uninvite the bot to any upcoming meetings The bot will show up early to ensure the whole meeting is recorded You need this to succeed Showpad Coach Plus and/or Content Plus or Ultimate Access to Showpad’s Web app on a web browser or the Windows Desktop app A MeetingIQ license A Showpad user account Zoom or MS Teams account The quick way to awesomeness Set up a calendar invite Add the MeetingIQ Bot’s email address as an attendee with other customers Include a video meeting link Choose your success platform Windows Desktop Web App See how it's done on the Windows Desktop app Navigate to the Meetings tab. To sync your calendar with MeetingIQ and have the recording automatically scheduled to upcoming meetings with a video link and external participants, click Connect Calendar and authenticate your calendar. To manually record meetings, click Learn More in the Meetings tab and copy the MeetingIQ Bot address. This is the address you will add to the calendar invite you send your prospects or customers for the conversation you wish to record. Once you know this address, you can skip the first two steps and simply add the email address as a participant for any meeting you want to be recorded. The address will be bot@<subdomain>.showpad.biz. Navigate to your calendar platform, for example, Google Calendar. Set up your invitation as usual, and invite the bot as an attendee along with the other potential customers. MeetingIQ requires a valid meeting link to record meetings, such as Zoom or MS Teams. If a mistake was made, for example, you invited the MeetingIQ Bot to a meeting but forgot to add a valid meeting link, you will receive an email from Showpad to let you know if the bot cannot record your meeting. Simply correct the error and resend the updated invite. After the meeting occurs and the bot successfully recorded and transcribed it, there will be some processing time before the recording is available to view in the Meetings tab. You will see that the meeting is processing in the Past Meetings tab. Uninvite the MeetingIQ Bot from upcoming meetings Note: To remove the MeetingIQ Bot from an in progress call, you must be the organizer of the meeting. Remove the bot from the participant list within the Zoom or MS Teams platform. Navigate to the Meetings tab. Select Upcoming Meetings from the left side. Choose which upcoming meeting you don’t want to record. Click the three-dot menu and select Disinvite MeetingIQ Bot. See how it's done on the Web app Navigate to the Meetings tab. To sync your calendar with MeetingIQ and have the recording automatically scheduled to upcoming meetings with a video link and external participants, click Connect Calendar and authenticate your calendar. To manually record meetings, click Learn More in the Meetings tab and copy the MeetingIQ Bot address. This is the address you will add to the calendar invite you send your prospects or customers for the conversation you wish to record. Once you know this address, you can skip the first two steps and simply add the email address as a participant for any meeting you want to be recorded. The address will be bot@<subdomain>.showpad.biz. Navigate to your calendar platform, for example, Google Calendar. Set up your invitation as usual, and invite the bot as an attendee along with the other potential customers. MeetingIQ requires a valid meeting link to record meetings, such as Zoom or MS Teams. If a mistake was made, for example, you invited the MeetingIQ Bot to a meeting but forgot to add a valid meeting link, you will receive an email from Showpad to let you know if the bot cannot record your meeting. Simply correct the error and resend the updated invite. After the meeting occurs and the bot successfully recorded and transcribed it, there will be some processing time before the recording is available to view in the Meetings tab. You will see that the meeting is processing in the Past Meetings tab. Uninvite the MeetingIQ Bot from upcoming meetings Note: To remove the MeetingIQ Bot from an in progress call, you must be the organizer of the meeting. Remove the bot from the participant list within the Zoom or MS Teams platform. Navigate to the Meetings tab. Select Upcoming Meetings from the left side. Choose which upcoming meeting you don’t want to record. Click the three-dot menu and select Disinvite MeetingIQ Bot. 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