Use Smart Folders to organize assets automatically

Smart Folders are a special type of folder that you can add to your Experiences to organize your content. As the name suggests Smart Folders distinguish themselves from regular folders by their ability to "scan" content for file type, properties, specific tags, and sources, and automatically pull in assets that match the set criteria.

Smart Folders can significantly reduce the time you would otherwise spend on dropping content in the right Experiences and folders. Because Smart Folders are designed to organize content automatically, regular folders created manually cannot be converted into Smart Folders. Both regular and Smart Folders live side by side in your Showpad instance to provide different ways to organize content based on your team's needs. 

The order in which assets are displayed for users within Smart Folders and asset blocks is case-insensitive, shows characters and symbols first before filenames that start with a digit, and groups digits together. For example, “a”=“A”, “Asset.PDF” will be displayed before “1Asset.PDF”, and “1Asset.PDF”, “2Asset.PDF” will be displayed before “10Asset.PDF”.

See how it works

Key Benefits

• A Smart Folder only contains content
• Add assets automatically in this Smart Folder
• Reduce time by automatically adding content in an Experience
• Filtering is based on File type, Properties, Tags, or Sources

You need this to succeed

• Administrator access on Showpad's Online Platform
• A well-thought-out plan for your content structure
• Tags added to your content to easily allow Smart Folders to classify the content

The quick way to awesomeness

• Open the Experience Builder and open or create an Experience
• Create a Smart Folder
• Change the icon, add information, configure the visibility
• Define the parameters to populate content automatically

Do this step by step

Set up the base parameters

1. Navigate to the Experience Builder and select the Experience where you want to add the Smart Folder.
   
2. Click the appropriate folders to navigate to the location where you want to insert the Smart Folder. Open the Add drop-down menu. Click Add Smart Folder.
   
3. Click the Upload icon button to choose a custom icon for your Smart Folder.
   
4. Enter the Folder label.
5. If required, enter a description.
   
6. If necessary, select the following check boxes:
   • Hide label in Experience: Select this check box to hide the Experience name. This is useful when you have created custom icons for your folders that already have the folder name in the icon.
   • Hide folder in Kiosk Mode: Select this check box to hide the folder when a user enables Kiosk Mode. 

Set up the content selection criteria