Delete unnecessary assets

When assets are no longer relevant to your users, you can delete them from your library. However, if your asset is outdated and you only want to replace it with a newer version, you should update the file instead of deleting it. The big advantage of updating instead of deleting a file is that all asset tags and properties are preserved and automatically associated with the updated asset version. 

Note: When you remove an asset from the library, it is moved to the Trash, which may still be restored. Deleted files will remain in the Trash until restored or deleted permanently.

Deleting an asset won't change the reports. If you permanently removed a file today, it will still appear in the previous period's reports. 

When an asset is deleted, it will no longer be visible to recipients it was previously shared with. If a recipient attempts to open a share containing a deleted asset, they will receive a message that the content can't be found and access may be revoked. If the deleted asset was in a collection, it will appear greyed out and prompt the user to remove it. 

Key Features

• Delete a single asset
• Delete multiple assets simultaneously
• Use the Trash section to permanently remove or restore
• Deleting an asset doesn't affect reporting

Do this step by step

Deleting a single asset

1. Click Library in the top menu.
2. If your organization uses Divisions, click the relevant Division.
   
3. Click the asset you want to delete.
4. Click the ellipsis button in the asset information panel and select Move to Trash. Confirm when prompted. Your asset has now been moved from your library to the Trash section. Read on to learn how to delete assets from the Trash section permanently.
   

Note: Assets synced from Sharepoint cannot be deleted in the Online Platform. These assets will need to be deleted within Sharepoint directly.

Deleting multiple assets simultaneously

1. Click Library in the top menu.
2. If your organization uses Divisions, click the relevant Division.
3. Select the assets you want to delete and click Move to Trash.
   
4. Confirm that you want to move these to the trash.
   
5. Your assets have now been moved from your library to the Trash section. Read on to learn how to delete assets from the Trash section permanently.

Restoring assets from the Trash

1. Click Library in the top menu.
2. If your organization uses Divisions, click the relevant Division.
3. Open the Trash section.
   
4. Check the files you would like to restore.
5. Click Restore.
   

Permanently deleting assets from the Trash section

1. Click Trash.
   
2. Select the assets you want to delete permanently.
3. Click Delete and confirm when prompted.