Exporting a list of assets Updated February 05, 2025 08:00 Note: This article is no longer maintained. For updated information, please refer to the corresponding Admin App articles for the Files and Pages libraries. We recommend updating your links if you’ve linked to this article. On Showpad's Online Platform, you can export a list of the assets in your library and their properties, such as the ID, asset name, size, expiry date, tags, in what Experience it's used, the security permissions, likes, and the slug you can use for asset linking. You can export all assets or only the results from a filtered search to a CSV or XLSX file to review the content, create a visual overview, and import it into other tools. Note: You can download an example CSV at the bottom of this article. See how it looks Key features Export Content Library data to an Excel or CSV file Use filters to export a specific list of assets Create a custom visual overview of your content Import the XLSX or CSV into other tools Use the slug information to create an Asset Link Do this step by step Generating the export file Click Library in the top menu. If your organization uses Divisions, click the relevant Division. Select the content to export: Filtered Search - Be sure to apply the filter (basic or advanced) before exporting. All assets - Ensure that no filters are applied before exporting. Click Export to .csv or Export to .xlsx. Note that the list will always contain all of your selected assets, regardless of how many are displayed on the screen. When you initiate an export of your Library assets, you will see a dialog displaying the number of assets you are exporting. Click the Export button to continue. A dialog with a process indicator is displayed to let you know the export is being processed. Once processing is done, click Download. Field information The column names show you what the exported data is all about. Note: Dates are in ISO8601 format, for example, 2021-09-16T07:50:17Z. id id of the asset asset name name of the asset checksum displays the checksum of the asset binary file origin type provide information on where the asset was added from (ie. 'local' if from it was uploaded to Showpad, or 'Gdrive' if it was synced using Cloud storage) description description of the asset url shows the URL link if it's a URL asset original file size the original file size of the asset, instead of the processed file size last upload last time a new version was uploaded expiry date expiry date of the asset tags list of tags for this asset used in experiences indicates in which Experiences the asset is used global indicates whether an asset is Global or not can be annotated indicates if the asset can be annotated hide in kiosk mode asset visible in kiosk mode or not can be shared indicates if the asset can be shared likes indicates how many times an asset was liked slug provides the slug for creating an asset link comments shows the number of comments added date the asset was uploaded release date date the asset became available archived date empty column, assets from the trash are not exported countries displays locale/country settings languages displays locale/languages settings authors shows the original author external id shows a secondary naming option for the asset, if it was provided last updated last time any update was done to the metadata of the file can be downloaded indicates if the asset can be downloaded, in general, internally and externally can be downloaded internally indicates if the asset can be downloaded internally by your organization's users restrict internal download to pdf indicates if the asset can only be downloaded internally as a PDF can be downloaded externally indicates if the asset can be downloaded by buyers restrict external download to pdf indicates if the asset can only be downloaded externally as a PDF pages can be separated indicates if assets with multiple pages have pages that can be shared separately page groups are enforced indicates if assets with multiple pages are forced to be shared together Download an example CSV here: example-showpad-asset-export.csv 3 KB Download Related articles Integrate Showpad activities in Salesforce Create and enable Automation Rules Managing your integrations Utilizing the SharePoint sync updates (legacy) Add content blocks to your Page layout