On Showpad's Online Platform, you can export a list of all the assets in your library and their properties, such as the id, asset name, size, expiry date, tags, in what Experience it's used, the security permissions, the views, likes, and the slug you can use for asset linking.
You can export this information to a .CSV or Excel file to review the content, create a visual overview, and import into other tools.
Note: You can download an example CSV at the bottom of this article.
See how it looks
Key features
- Export Content Library data to an Excel or CSV file
- Create a custom visual overview of your content
- Import the Excel or CSV in other tools
- Use the slug information to create an Asset Link
Do this step by step
Generating the export file
- Click Library in the top menu. If your organization uses Divisions, click the relevant Division.
- Click the Settings button. Depending on the required export format, click Export All to .CSV or Export All to .XLSX. Note that the list will always contain all assets, regardless of how many are displayed on the screen.
- When you initiate an export of your Library assets, you will see a dialog with a process indicator to let you know the export is being processed.
Once processing is done, click Download.
Field information
The column names show you what the exported data is all about.
Note: Dates are in ISO8601 format, for example, 2021-09-16T07:50:17Z.
| id | id of the asset | |
| asset name | name of the asset | |
| origin type | provide information on where the asset was added from (ie. 'local' if from it was uploaded to Showpad, or 'Gdrive' if it was synced using Cloud storage) | |
| description | description of the asset | |
| url | shows the URL link if it's a URL asset | |
| original file size | the original file size of the asset, instead of the processed file size | |
| last upload | last time a new version was uploaded | |
| expiry date | expiry date of the asset | |
| tags | list of tags for this asset | |
| used in experiences | indicates in which Experiences the asset is used | |
| global | indicates whether an asset is Global or not | |
| can be annotated | indicates if the asset can be annotated | |
| hide in kiosk mode | asset visible in kiosk mode or not | |
| can be shared | indicates if the asset can be shared | |
| likes | indicates how many times an asset was liked | |
| slug | provides the slug for creating an asset link | |
| comments | shows the number of comments | |
| added | date the asset was uploaded | |
| release date | date the asset became available | |
| archived date | date the asset was moved to the trash | |
| countries | displays locale/country settings | |
| languages | displays locale/languages settings | |
| authors | shows the original author | |
| external id | shows a secondary naming option for the asset, if it was provided | |
| last updated | last time any update was done to the metadata of the file | |
| can be downloaded | indicates if the asset can be downloaded, in general, internally and externally | |
| can be downloaded internally | indicates if the asset can be downloaded internally by your organization's users | |
| restrict internal download to pdf | indicates if the asset can only be downloaded internally as a PDF | |
| can be downloaded externally | indicates if the asset can be downloaded by buyers | |
| restrict external download to pdf | indicates if the asset can only be downloaded externally as a PDF | |
| pages can be separated | indicates if assets with multiple pages have pages that can be shared separately | |
| page groups are enforced | indicates if assets with multiple pages are forced to be shared together |
Download an example CSV here:
