Share assets across Divisions with global permissions

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Global assets allow Showpad content managers (administrators and Promoted Members) to share content from a source Division to other Divisions in just a few clicks. This is a huge timesaver and allows for more centralization and controlled localization of content.

Yes, you can keep all content in the existing global Division and update all assets there, but this is a task that only administrators can do. To save time and centralize content management, we recommend using Promoted Members. For example, an English-written document exists in the US Division and can be shared with the EMEA Division by a Promoted Member without interaction with the administrator.

It's important to know that you can make assets globally available in your Divisions, but tags are added separately and are not transferred automatically.

See how it looks

Key features

• Make regional content available across other Divisions
• Create new tags for this regional content in those Divisions

You need this to succeed

• Showpad Ultimate package
• Divisions activated and created
• Content available in your Division

The quick way

1. Set a global Division in Divisions
2. Select the assets you'd like to share globally
3. Globally shared assets will have a globe icon

Do this step by step

You will need to configure one or more Divisions from which content can be shared with other Divisions. These Divisions will act as source Divisions, and assets in these Divisions can be set to global. That means they are available as read-only in all other Divisions. It's not possible to share with individual Divisions. In other words, assets are shared globally in all Divisions.

1. To set a global Division, open Admin Settings.
2. Navigate to Divisions. Then select a Division from which content can be shared globally. Next, click the gear icon, and choose Edit.
   
3. Enable the checkbox: This division can share selected content globally. Global content can be viewed (but not edited) by all other divisions. Click Update.
   
4. Navigate to the global Division's library to start sharing content globally. 
5. Click on an asset to open the asset details panel. Then click the pencil icon next to Permissions to edit the asset permissions.
   
6. Enable the Global checkbox to allow the asset to be shared across other Divisions. Click Save. 
   
7. To edit asset permissions in bulk, select the assets you'd like to share globally across all Divisions and click Edit.
   
8. In the global Division library, globally shared assets have a globe icon before their name.
   In the Division libraries to which global assets are shared, global assets have a globe with an arrow icon before their names.