Customize the shared content viewer with sharing themes

Note: This article is no longer maintained. For updated information, please refer to the corresponding Admin App article. We recommend updating your links if you’ve linked to this article.

Sharing content with customers and prospects is the foundation of Showpad. Your users have multiple options to create a Share. How it looks for their recipients, depends on how you configure their shared content viewer. This is a visually attractive and engaging web page that can match your corporate branding. On our Online Platform, the design of the shared content viewer, the notification email they receive, and shared spaces are all done by creating sharing themes.

We provide a default global sharing theme for new Showpad admins. You can edit this global theme for your company, and your changes will be applied to all Experiences and divisions.
We'll dive in and see how you, as an administrator, can build and customize the shared content viewer for your users and their viewers.

See how it works

Key features

• The shared content viewer presents the content your users share
• Create multiple sharing themes to create various shared content viewer styles
• Set a default sharing theme for your Experiences
• Customizable design elements are the header, logo, About section
• Allow or deny sharing of assets
• Allow or deny downloading of assets
• You can change the privacy disclaimer
• Updating a Sharing Theme updates existing shares and shared content viewers

You need this to succeed

• Administrator access to Showpad's Online Platform
• Content and Experiences 
• Company branding material, such as a logo, color scheme, and an optional privacy disclaimer

The quick way to awesomeness

1. Create a sharing theme
2. Change the About description
3. Review asset security settings to allow or deny sharing and downloading
4. Customize the privacy disclaimer
5. Make your sharing theme available in specific Experiences 
6. Set a default sharing theme

Do this step by step

Create a Sharing Theme to show the shared assets
Your sales reps can share content and, if configured, select multiple styles. The structure will always be the same, but the visual style can be customized by you. The default Showpad sharing theme displays the Showpad logo on a black background. If you change the default theme, it will apply to all Experiences and divisions.

Let's see how you can quickly create a new sharing theme.

1. Open Content and select sharing themes.
   
2. Click New Theme, give it a name, and save.
   
3. Customize the header color, the logo, and the font color. The preview will show how it looks in real-time. For the best logo results, use an image with a maximum height of 90 pixels and a maximum size of 5 MB. The width can be modified to your liking. 
   
4. You can change the description in the About window. This description is only visible in the shared content viewer. If you use shared spaces, the description is not visible as it does not have an about section. You can use up to 800 characters for this description.
   
5. Your users will also see this description when selecting the preferred Sharing Theme while creating a share.
   
6. You can add an optional image that will be visible in the About section of the shared content viewer and on the Shared Spaces your users can create. It can be your company logo or a promotional image. The maximum dimensions are 800px by 800px.
   

   Note: We suggest using contrasting colors for the header and the font. For example, using a white font color on a white header makes content not readable for users and should be avoided.

7. When you're done, hit the Publish Changes button to save your sharing theme.

Make your Sharing Theme available in specific Experiences 
You can assign the sharing theme you created to the Experience of your choice. Click Experiences and select or search for the the one you want. Your users will be able to select from this list of sharing themes when sharing content with their prospects and customers.

Note: When working with Divisions, users see the sharing themes available in their division. You, as an administrator, might see more sharing themes if you have access to multiple divisions.

Set a default Sharing Theme for all Experiences in a Division
To select a default sharing theme that will be used automatically in an Experience, click the options button and select Make Default.

Note: The selected default sharing theme will be applied to all Experiences in the division.

Duplicating a Sharing Theme

1. To duplicate the sharing theme, to use some elements of a previous theme, select Duplicate.
   
2. Click Publish Changes to save your sharing theme.

Renaming a Sharing Theme

1. Rename the Sharing Theme by clicking Rename.
   
2. Click Publish Changes to save your sharing theme.

How recipients can browse the content

At the left side of the screen, recipients can scroll down and browse the shared assets. By default, when more than one asset is shared, the left side panel will be open. Recipients can focus on the selected asset, by closing and opening the left pane. Clicking or tapping the square icon reopens the browsing pane. This icon is only visible when you share multiple files or pages.
When opening the asset, the visitor sees a menu that allows to zoom in, zoom out, download the asset, and see the document in full screen. You can change the download permissions on assets by changing the permissions in the content library.

The About section

Clicking About shows information who shared the content and when it was sent. Selecting Showpad displays the Showpad website, and privacy policy takes the visitor to your company's privacy disclaimer.
It's possible to change Showpad's default privacy disclaimer. Find out all about it in this article for administrators.

The reshare option

The recipient can reshare the received content by clicking share. These reshares are visible in your reporting as well, by opening the share menu in the Showpad app. You, as an administrator, can see these shares and reshares in the Reports - Activities section of the Online Platform.