Setting a release and expiry date for an asset or a Page

Note: This article is no longer maintained. For updated information, see how it works for files and for Pages on the Admin App. We recommend updating your links if you’ve linked to this article.

Sometimes the content you upload to Showpad is linked to special events like promotions, sales competitions, or individual campaigns. In such cases, you can upload assets to Showpad, or create Pages, and set a release and expiry date to ensure they are available in the correct time frame. You can also choose to set only a release date without an expiry date and vice versa. For users, expired content is removed from Experiences. In collections and Shared Spaces, the asset will be greyed out and inaccessible. Content with a future release date won't be visible yet for your users.

Key features

• Set a release and expiry date for temporary content
• If the release date is not reached yet, the content won't be visible to users
• Expired content is still visible in the Content Library and Experience Builder
• Expired content is removed from Experiences and greyed out in Collections and Shared Spaces
• You can change the expiry date to make assets and Pages accessible again

Do this step by step

1. Click Library in the top menu. Choose a division, if relevant.
2. Select the asset or Page for which you want to set a release and expiry date. 
3. Under the Properties tab, click on the Availability settings.
   
4. Select a release and expiry date and click Save.
5. You can give multiple assets the same release and/or expiration date in bulk. To do so, choose your assets and click Edit. The same is possible for Pages.
   
6. Under the File life cycle, select a release and expiry date.
   Remember that the content will be released/expired at the start of your chosen day, using the time zone set for your account.
   

See how it looks

• On Showpad's Online Platform for Admins 

In the Experience Builder, expired content is grayed out. When hovering on the asset, an Expired label appears.

• On the Web and mobile apps for Users

Users won't be able to open expired content on their devices or the Web app.

• • In Experiences
    Expired assets and Pages will be removed from Experiences.
  • In Collections
    Expired assets and Pages will be greyed out in Collections. If a user attempts to open expired content from a Collection, it will alert them and give them the option to remove it.
    
  • In Shared Spaces
    Expired assets and Pages will be greyed out in Shared Spaces. 
    
    If users attempt to open it, it will alert them that access has been revoked.