Preparing for the Admin App as default Updated January 09, 2025 08:00 After extensive testing and improvements based on your feedback, the new Admin App is ready to become your default admin experience. Starting in February, when you log in to Showpad as an Admin or Promoted Member, you’ll be welcomed to the Admin App. Here, you’ll find everything you need to perform your marketing and enablement tasks more efficiently. With an enhanced user interface, intuitive navigation, and new tools such as bulk editing, Shared Space Templates, Automation Rules, and global search, managing your workflows has never been simpler. Why we need a new admin experience At Showpad, we continuously strive to improve our platform to meet our customers' evolving needs. Over the past year, we have gathered extensive feedback from our community of administrators. We've heard your concerns and suggestions: You need a more intuitive, efficient, and powerful tool to manage your content and settings. The Admin App, available in beta, is our response to your feedback. It is designed to enhance ease of use and streamline content management. With more UX consistency, similar elements look and function similarly, simplifying tasks and making interactions more intuitive. Additionally, the Admin App provides a clean hub for centralized reporting. It also improves productivity with AI-powered capabilities and new Automation Rules. Beta Admin App access If you haven't explored the beta Admin App yet, you can switch over now ahead of the February release. Access to the beta version is provided through a toggle within the current Online Platform. We understand that transitioning to a new system can be challenging, so we make it easy to switch back to the Online Platform whenever needed. In February, the Online Platform will begin to be phased out and will no longer receive further updates. Improvements to existing features You'll first notice the new modern design, which is consistent with the user experience. It’s crafted for intuitive navigation and quick access to essential functionalities, such as managing content, Courses, Experiences, and templates. The new Admin App brings several enhancements to existing features aimed at making your administrative tasks more efficient and user-friendly: Uploading Assets: Enjoy a more intuitive flow and updated design when uploading assets to the Files Library. Bulk Upload and Edit: Bulk uploads let you manage each file's properties and use bulk actions without waiting. Processing now happens in the background. Improved tag management: Manage tags more efficiently with our updated tag management system. Search: To improve searches and get better results, you can now select sorting criteria and include archived assets. Admin Settings Redesign: Benefit from a clearer and more organized overview of the Admin Settings. Analytics and reports: Find both Question-based analytics and reports in one place without needing to toggle between them. Main new feature updates Discover several new features that will significantly enhance your capabilities within the Admin App: Shared Spaces Templates: Available on the Content Plus package, these templates allow for quicker and more consistent creation of Shared Spaces. Automation Rules: Automate your content-admin tasks so you can focus more on enabling your revenue teams. For example, when adding a new asset, you can create rules that set asset permissions based on content type. You can also create rules to automatically add users to user groups once they've completed a Course. Global search: Quickly find and access content with the powerful global search feature. The search icon allows you to look across your files, Pages, tags, Homepages, and more. It also allows you to search for and across all your Libraries. Experience library: Manage, create, and browse Experiences more efficiently with the new Experience list view. Update user and user group assignments directly in the details panel without opening the Experience Builder. Files library engagement insights: Sort your assets by buyer and seller interest and activity. Allowing you to make informed decisions about content management. Course and Path libraries: We’ve brought a unified look to the Course and Path libraries and made them quick to find in the Libraries tab. Personal Settings: We’ve separated your personal preferences from your organization settings. You can now set your avatar, name, timezone, password, and email notifications all in one place. Analytics overview: Access all question-based analytics through a clear overview page where you can mark your favorite business-critical dashboards for easy access. The reports you rely on are also available on the Analytics tab in the Admin App. AI-powered features: Leverage AI for Page creation: Save time and increase your business agility by allowing our AI assistant to design compelling Showpad Pages based on your guidelines. Translations for tags and tag categories, file descriptions, and video captions: Automatic translations to establish a consistent taxonomy across regions. This enhances users' browsing and search experience and streamlines administrators' content management processes. Filename suggestions: Let our AI help you identify files with non-meaningful names. Then, instantly improve the filenames to match your conventions. This will help sellers and buyers find and understand the content they need. File description suggestions: Improve the searchability of content by applying suggested descriptions to your assets. When you apply a description to an image, the image becomes much easier for your seller to find. File keywords: Allow Showpad’s AI to add keywords to your files. Note: The availability of the AI-powered features depends on your packaging. Please contact your Account Manager if you have questions. Coming in February We're also releasing these improvements to the Admin App as it becomes your default admin experience: Design enhancements: We’re introducing visual updates to key areas, making it easier to navigate and find what you need with clearer contrasts and improved structure. Upload files: Add files and configure tags and permissions in one step. Files library: Resize the columns in the Files library to view exactly what you need in the table. Tags: Our updated tag management system makes it easier to manage tags efficiently. You’ll be able to arrange tags and tag categories by dragging and dropping. Additionally, tag categories in the file details panel are automatically sorted by type, library, and position. Rolling dates in Automation Rules: You’ll be able to set content to expire or be released automatically based on relative time frames. For example, schedule a file to expire six months after publication, ensuring your content stays current without the hassle of manual updates. Bulk editing: In the Files and Pages libraries, you’ll be able to bulk edit by selecting either all visible items or all items in the library with a single click. If editing fewer than 100 items, all tags will be displayed, with changes clearly highlighted for easy review. Details panel: The features you're used to in the details panel will be available soon, with improvements aimed at reducing clicks and allowing you to complete actions more quickly. The Admin App's user interface also ensures you can consistently find similar features in each library's details panel. Better performance: Faster loading times for assets in the details panel. Quicker loading for author selections in the details panel. Smoother, faster navigation between library sections. Additional improvements: An enhanced bulk editing experience will allow you to view properties or tags already assigned to the selected assets. Possibility to unlink external assets (also in bulk). Better visibility on main action buttons and fewer clicks to edit properties. What’s next We’ll continue to improve the Admin App to ensure a smooth transition to the new admin experience. With your feedback driving the enhancements, here are some updates coming to the Admin App: LibraryIQ: Soon, you’ll be able to manage asset duplicates, languages, and localized variants with the assistance of LibraryIQ, which surfaces assets that need attention in your Admin App files library. Pages library: Resize the columns in the Pages library to view exactly what you need in the table. Improved user management: The filtering and multi-selecting of users will be fine-tuned for greater control. Additionally, you’ll soon be able to add users to groups selected in the user groups library. Learn more Visit the beta Admin App section of our Help Center for detailed information about the available features. We are continuously adding new content, so check back regularly for updates. Your feedback matters As we move forward with this significant update, your feedback remains crucial. We look forward to hearing from you and appreciate your participation in shaping the future of the Showpad Admin App. Thank you for your continued support and feedback. Related articles What's Coming? Prepare for the improved Chrome extension Download content on your device Install and share content with Showpad for Outlook 365 Utilizing managers and Direct managers to serve your team